Equicom Services, Inc is now looking for Admin Assistant | Purchasing
Office Address: 3F Equicom Center 3308 Zapote St., Brgy. Sta. Cruz, Makati City
Qualifications
- Bachelor's Degree in Office Administration, Languages or any equivalent courses.
- Open for no working experience .
- With working experience working in supply chain management or logistics, office and administrative jobs is a plus.
- Candidate should be able to work independently on the assigned tasks with minimal supervision having maximum output
- Ability to multi-task
- Good command of English and best practices in email etiquette
- Can start immediately
- Willing to be assigned in Makati
Duties & Responsibilities
- Source potential suppliers and evaluating their qualifications for various requirements and update Vendor List.
- Create and process Purchase Request Forms, Purchase Orders and consolidate the monitoring of the Purchase Orders and other necessary documents related to the Procurement process.
- Negotiating price changes with suppliers when costs fluctuate significantly
- Keeping records of orders placed and shipments received, updating inventory levels based on these records
- Ensuring compliance with laws and regulations regarding purchasing procedures and best practices
- Coordinating with other departments within a company for the purchase of specialized materials or equipment
- Work directly with suppliers to obtain bids on new or ongoing projects
- Provides clerical and administrative support, as needed, including filing, database entry, compilation of documents, encoding and maintaining the Asset Inventory
- Encodes supply requisition for every department, communicates with suppliers and service providers for quotations and negotiations.
- Handles flight booking of all sites.
- Handles hotel booking requests in Zapote and Binondo Site.
- Prepares the request for payment of various suppliers and service providers.
- Contacts suppliers for defective office equipment that are still within the warranty period and service providers for repair and maintenance.
- Assist in the bidding/auction activity as scheduled.
- Monitors inventory of headset, office chairs, lockers, corporate mobile phone units & usages, office supplies, etc.
- Does other reasonable duties that may be assigned from time to time.
