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Professional Area: Purchase to Pay
Role: Permanent
Professional Level: Experienced
Reporting to: Purchasing Operations Team Lead
Purchasing OperationsExpert
The Purchasing Operations team supports markets and factories within JTI GBS Manila by managing end-to-end Purchase-to-Pay activities and ensuring the accurate and timely processing of purchasing transactions. The team is responsible for validating purchase requests, creating and modifying purchase orders, following up on goods receipts and GR/IR items, and processing down payment and MyRequest submissions. It also provides guidance to end users, monitors purchasing controls and their financial impact, and ensures compliance withP2Pprocedures,JTIOperatingGuidelines,andJSOXrequirements.Inaddition,theteamsupportsprocessimprovements,systemtesting,documentationupdates,workloadmanagement,andcapabilitybuildingtoimproveservicequalityandoperationalefficiency.
As aPurchasingOperationsExpert,youwill:
- Execute end-to-endpurchasingactivities,includingpurchaserequestvalidation,purchaseordercreationandmodification,goodsreceiptandGR/IRfollow-up,downpaymentinitiation,andMyRequestsubmissions.
- Act asaprimarypointofcontactforendusersbyprovidingguidanceonthepurchasingprocess,properuseoftools,trainingmaterials,documentation,andresolutionofpurchasing-relatedconcerns.
- Support thePurchasingOperationsCenterProcessManagerandTeamLeadinallocatingresources,monitoringworkloads,conductingtimeandmotionstudies,andensuringtheteamisorganizedtomeetservicetargets.
- Monitor purchasingperformanceandprovideaccurateanalysisofkeyP2Pindicators,includinginvoicesdatedbeforepurchaseorders,blockedinvoices,ageditems,openGR/IRitems,purchaserequestvolumes,purchaseordermodifications,MyJTIrequests,andJSOXcompliance.
- Provide expertguidancetoteammembersandstakeholdersonSAPP2Pprocesses,system-relatedconcerns,complexpurchasingcases,andpotentialsolutions.
- Identify capabilitygapsanddeliverSAP,process,andcompliancetrainingtoensuretheteam'sknowledgeremainsaccurateanduptodate.
- Support governanceactivitiesbyperformingassignedJSOXandoperationalcontrols,escalatingcontrolfailures,andensuringappropriatemitigationactionsareimplemented.
- Drive continuousimprovementbyidentifyingprocessenhancements,supportingautomationopportunities,coordinatingchangerequests,andparticipatinginplannedandunplannedsystemtesting.
- Maintain accuratepurchasingdocumentationbysupportingregularreviewsandupdatesofstandardoperatingprocedures,processguides,andrelatedmaterials.
- Contribute toteamworkthroughadhocassignments,supportforotherGBSgroups,participationinlocalandglobalprojects,andassistancewithoperationaltaskswhenadditionalsupportisrequired.
Requirements:
- Bachelor's oruniversitydegreeinBusiness,Finance,orarelatedfield.
- At least3yearsofexperienceinamultinationalorganization,preferablywithinamultifunctionalsharedservicecenterenvironment.
- At least2yearsofexperienceinpurchasing,finance,budgeting,orarelatedfunction.
- Strong understandingofend-to-endPurchase-to-Payprocessesandtheirwideroperationalandfinancialimpactacrosstheorganization.
- Proficient inSAPP2P,withexperienceasapoweruser, is considered anadvantage.
- Proficient inMicrosoftOfficeapplications,particularlyExcel,Word,andPowerPoint.
- Strong commandofwrittenandspokenEnglishknowledgeoflanguagesusedinthemarketssupportedbyGBSisanadvantage.
- Strong analyticalandproblem-solvingskills,withtheabilitytoreviewdata,managecomplexcases,andrecommendpracticalsolutions.
- Experience inidentifyingandsupportingprocessimprovements,systemtesting,automationinitiatives,andchangerequests.
- Strong training,presentation,andknowledge-sharingskills,withtheabilitytodevelopothersandexplaintechnicalprocessesclearly.
- Customer-focused anddetail-orientedprofessionalwhocanmakesounddecisionsunderpressureandworkeffectivelywithintightdeadlines.
- Collaborative, accountable,andimprovement-orientedteamplayerwhotakesownership,focusesonvalue,welcomeschallenges,andsupportssharedteamobjectives.
What toExpect
At JTI GBS, we prioritize your well-being with comprehensive wellness initiatives, hybridandflexibleworksetups,andbenefitslikedailymealsandshuttleservices.Aspartofourglobalbusinessserviceshub,you'llgainaccesstoworld-classdevelopmentprogramsandopportunitiestocollaborate,grow,andprogressacrossJTI'sinternationalnetwork.
Are you ready to join us Build your success story at JTI. Apply now!
Next Steps:
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor Assessment tests Interviews Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.
