Primary Function
Primary responsible in monitoring of Purchase Requisition Slip from the time the requested, served and paid.
Major Responsibilities
- Receive reviews requisition orders to verify accuracy, terminology, specifications and purpose of the request.
- Compares the prices, specifications, and delivery dates in order to determine the best price among potential suppliers.
- Selects vendors and places orders. Prepares purchase orders and send approved copies to suppliers.
- Follows up on orders to ensure that materials are delivered or services are rendered on scheduled time and date.
- Contacts suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
- Responds to requestor and supplier inquiries about order status, changes, or cancellations.
- Conducts inspections to all the products received for quality and quantity to ensure adherence to specifications.
- Received daily deliveries of suppliers, detailed checking of items receive quantity & quality according to specification indicated in the purchase order.
- Transmit on time the received items to corresponding requesting department.
- Compares the suppliers bills/documents and purchase orders to verify accuracy.
- Compares and evaluates quotations or offers from suppliers.
- Timely updates records of purchased products, delivery information and invoices
- Sources suppliers through internet to canvass products ordered.
- Knows all updated organizational and governmental rules affecting purchases, and provide information about these rules to organization and to suppliers.
- Performs other tasks assigned by the Immediate Superior and VP for Finance from time to time.
- Timely update of Purchased Requisition Slip Monitoring Update new request received, deliveries received & transmittals & request served.
- Send daily reports of Purchased Requisition Slip received.
- Update status & send weekly report of Purchase Requisition Slip to each requesting department.
- Educational Qualifications: Bachelors degree in Business Administration, Supply Chain Management, or related fields.
- Experience Level: 1-3 years of experience in purchasing or procurement roles.
- Skills and Competencies: Proficient in purchasing processes, strong negotiation skills, and excellent decision-making abilities.
- Working Conditions: Primarily office-based with occasional site visits. May require overtime during peak periods.
- Qualities and Traits: Detail-oriented, proficient multitasker, and strong communicator with a proactive approach.
