Purchasing Assistant

We're Hiring: Purchasing Assistant

Pampanga, Central Luzon, Philippines | PHP40,000 - PHP50,000 per month | Full-Time

At OX Tools, we're not just about tools, we're about building something bigger.

At OX Tools, our vision is to bring the strength of the OX to every tradesperson through passion, design, and relentless pursuit of innovation. Our tools are instinctively recognised as Tough, Dynamic, Different and so are our people.

The Role:

We are looking for an experienced Purchasing Assistant to join our Purchasing team, based in the Philippines. This is a mid-level role, suitable for someone with solid purchasing and supply chain experience who can work independently on day-to-day purchasing activities, particularly for stocked goods. The role supports the Purchasing Team Leader and works closely with Demand Planning and Logistics. It is an execution-focused position, ensuring purchase orders, supplier communication, and data accuracy are managed to a high standard. This role replaces an existing position and is critical to maintaining continuity, accuracy, and efficiency across our purchasing operations.

Key Responsibilities:

What you'll do:

Purchasing & Order Management

- Create, manage, and maintain purchase orders for stocked goods in the ERP system.

- Ensure purchase orders are accurate, complete, and aligned with approved demand plans.

- Monitor open POs and proactively follow up on acknowledgements, ETDs, and changes.

Supplier Communication

- Act as the primary day-to-day contact for assigned suppliers regarding orders, delivery dates, quantities, and documentation.

- Chase late confirmations, resolve discrepancies, and escalate issues when required.

- Maintain professional and consistent communication with suppliers.

Stock & Demand Support

- Work closely with Demand Planning to support stock availability and continuity of supply.

- Help prevent stockouts and unnecessary overstocks by ensuring timely ordering and follow-up.

- Support adjustments to orders based on updated forecasts or business needs.

Data Accuracy & Systems

- Maintain accurate purchasing data in ERP systems (e.g. pricing, lead times, MOQs).

- Ensure all purchasing records, confirmations, and documentation are correctly stored.

- Support reporting on open orders, delays, and supplier performance as required.

Logistics & Cross-Functional Coordination

- Coordinate with Logistics on shipment readiness, ETDs, and delivery updates.

- Support Finance with invoice queries, price discrepancies, and PO matching.

- Work closely with internal stakeholders to ensure smooth end-to-end flow.

Compliance & Process Adherence

- Ensure purchasing activities follow internal processes, approvals, and controls.

- Support compliance with supplier agreements and basic regulatory requirements.

- Contribute to continuous improvement of purchasing processes and ways of working.

Key Performance Indicators (KPIs)

- Purchase order accuracy (% error-free POs)

- On-time supplier confirmations and deliveries

- Reduction in late or overdue POs

- Data accuracy in ERP (pricing, lead times, quantities)

- Stock availability support (reduced stockout risk)

- Responsiveness to internal and supplier queries

- Adherence to purchasing processes and timelines

What we're looking for:

Experience

- Proven experience in a purchasing or supply chain role (mid-level, not junior).

- Experience managing purchase orders for stocked / repeat items.

- Hands-on experience working with ERP systems.

- Experience working with overseas suppliers is preferred.

Skills

- Strong attention to detail and data accuracy.

- Confident communicator, especially in written English.

- Well-organised, able to manage multiple suppliers and priorities.

- Proactive follow-up mindset — comfortable chasing and closing actions.

- Good Excel / data-handling skills.

- Able to work independently within a structured team environment.

Personal Attributes

- Reliable, consistent, and process-driven.

- Calm under pressure and comfortable with routine execution work.

- Team-oriented and supportive of wider supply chain objectives.

- Takes ownership of tasks and sees them through to completion.

What's in it for you

• The opportunity to be part of a growing, ambitious global brand

• The chance to grow and develop within the business

• 10 days annual leave + 5 days sick leave + birthday + volunteer leave

• A vibrant, supportive team culture

We live by three attributes: Humble, Hungry, People Smart. We work as One Team, put the Customer First, and challenge ourselves to innovate every day.

If you're ready to grow with us and bring your energy, creativity, and teamwork, we'd love to hear from you.

Apply now and join a brand that's shaping the future of tools.

#ConstructionCareers #PHJobs #TeamOX #NowHiring #ToolsForTrades