Role Profile
The Purchasing Assistant (Indirect Materials) reports directly to Purchasing Officer or Supervisor and coordinate with Engineering Maintenance Department. He or she is assigned to handle procurement of engineering part and services. To canvass all required items to supplier. Maintain positive and good relationship with suppliers. Ensuring that all the parts and services are available and ready in timely manner.
Primary Duties & Responsibilities
- Canvass, check and compare prices bases on the approved PR.
- Process of purchase order after canvassing and endorse them for signature to authorized personnel.
- Send and communicate with respective suppliers regarding all approved POs (through email).
- Check emails for inquiries and follow-ups.
- Process invoice through the Quadrant system for accounting purposes.
- Update and encode P.O in the Quadrant system.
- Conduct monthly inventory of blades (Mozart, Totani, & Gillete).
- Prepare PRs for Liquigaz and Purified water based on monthly usage.
- Update and maintain the shared file for PR & PO monitoring
- Issue blades as requested by various department.
- Conduct monthly & year end EMD inventory.
Skills And Competencies
- Graduate of Business Course (BSBA any related course) but who had experience in Purchasing.
- At least 1 year work experience as a Purchasing Assistant/Technical Buyer or in a similar position.
- High Proficiency in Microsoft office is required.
- Pro-active, organized & efficient, willing to multi-task and able to work under minimum supervision.
- Excellent communication skills, both written and verbal, organizational, interpersonal and negotiation skills.
- Highly competent in: Big Picture Thinking, Problem Solving & Decision Making, Planning & Organizing, and Responsibility & Accountability.
