We are seeking a highly organized and proactive Property Manager to join our remote team. This role is dual-purpose: you will manage our existing portfolio of US rental properties while also actively supporting the acquisition of new properties — searching listings, coordinating with real estate agents, and keeping the purchase pipeline moving. The ideal candidate is based in the Philippines, has hands-on experience supporting US real estate operations, communicates clearly and professionally in English, and thrives in a detail-oriented environment.
Key Responsibilities
Rental Property Management
- Serve as the primary point of contact for tenants across multiple US properties
- Coordinate maintenance requests, repairs, and vendor work orders in a timely manner
- Manage lease agreements, renewals, and move-in/move-out processes
- Track rent payments, follow up on late payments, and maintain accurate ledgers
- Ensure properties remain compliant with local landlord-tenant laws and regulations
- Maintain organized records for all properties (leases, insurance, warranties, expenses)
- Prepare monthly property performance summaries for ownership review
Property Acquisition Support
- Search and monitor US real estate listing platforms (MLS, Zillow, Redfin, Realtor.com, etc.) for investment opportunities matching defined criteria
- Build and maintain a pipeline of prospective properties with key data points (price, cap rate, neighborhood, condition, listing age)
- Communicate professionally with listing agents, buyer's agents, and brokers to request information, schedule showings, and follow up on offers
- Coordinate due diligence activities including inspection scheduling, document collection, and title/escrow communication
- Prepare and organize property analysis spreadsheets and comparison summaries
- Track deal status from initial search through closing and ensure no steps fall through the cracks
- Assist with onboarding newly acquired properties into the management system
Communication & Coordination
- Draft and send professional emails and correspondence on behalf of ownership
- Manage calendars and schedule calls/meetings with realtors, contractors, and vendors
- Maintain an organized shared drive with property documents, contracts, and communications
- Proactively flag issues, delays, or risks and recommend solutions
Required
Qualifications & Requirements
- 3–6 years of experience in US real estate property management or a closely related support role
- Demonstrated experience supporting US rental operations remotely from the Philippines or a similar setting
- Familiarity with US property acquisition processes including MLS searches, working with realtors, and transaction coordination
- Excellent written and verbal communication skills in English — clear, professional, and prompt
- Exceptional attention to detail with a track record of catching errors before they become problems
- Highly organized with the ability to manage multiple properties and tasks simultaneously
- Comfortable using Google Workspace (Gmail, Sheets, Docs, Drive)
- Reliable high-speed internet connection and a dedicated, distraction-free work environment
- Availability to work EST hours
- Preferred / Nice to Have
- Experience with real estate investment analysis
- Familiarity with US listing platforms: MLS access, Zillow Premier, Redfin, LoopNet, etc.
- Background in transaction coordination or working alongside a US real estate team
- Experience using CRM or deal-tracking tools (e.g., Podio, Monday.com, Airtable)
- Prior experience with short-term rental (Airbnb/VRBO) management a plus
What We're Looking For
Beyond the technical skills, we are specifically looking for someone who:
- Communicates proactively — you don't wait to be asked for updates; you send them
- Follows through on every task — nothing slips through the cracks
- Asks the right questions — you clarify before acting, not after
- Writes clearly and professionally — tenants and realtors receive well-crafted, error-free correspondence
- Is genuinely detail-oriented — you catch typos in lease amounts, discrepancies in invoices, and mismatched dates
- Is resourceful — when you encounter a problem, you come with proposed solutions
- Takes ownership — you treat the portfolio like it's your own
Candidates who do not demonstrate direct US real estate experience will not be considered for this role. We look forward to finding a dedicated professional.
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