Property Management Administrative Assistant
Job Type: Full-Tim
eWork Hours: Monday to Friday, 9:00 AM to 5:30 PM Pacific Time, with a 30-minute brea
kSalary: TB
D
Job Overview
: We are seeking a highly organized and proactive Property Management Administrative Assistant to support the daily operations of a growing property management company. This role will be responsible for handling administrative tasks, maintaining accurate records, coordinating with utility providers and vendors, assisting with tenant and owner communications, and ensuring smooth day-to-day operations across a portfolio of residential properties. The ideal candidate has prior property management experience, strong organizational skills, and the ability to manage multiple priorities efficientl
y.
Key Responsibiliti
- es:Perform general administrative and clerical duties, including filing, document management, and data ent
- ry.Maintain organized and accurate property, tenant, vendor, and owner recor
- ds.Coordinate with utility companies to establish, transfer, or resolve utility accounts and servic
- es.Assist with tenant, owner, and vendor communications via phone, email, and te
- xt.Support lease administration, document collection, and record maintenan
- ce.Monitor and update property management systems, spreadsheets, and internal databas
- es.Assist with scheduling property inspections, maintenance appointments, and vendor servic
- es.Track work orders and follow up with vendors and tenants regarding service reques
- ts.Prepare and organize reports, correspondence, and other administrative documen
- ts.Maintain compliance-related records and ensure required documentation is properly fil
- ed.Provide administrative support to the property management team and leadership as need
ed.
Qualificat
- ions:Minimum of 2 years of administrative experience in property management, real estate, or a related indu
- stry.Strong understanding of property management processes and termino
- logy.Excellent organizational skills and attention to de
- tail.Experience handling tenant, vendor, and utility-related communicat
- ions.Experience using property management software is prefe
- rred.Proficiency in Microsoft Office and Google Works
- pace.Strong verbal and written communication sk
- ills.Ability to prioritize tasks, manage deadlines, and work independe
- ntly.Professional phone etiquette and customer service sk
- ills.Resourceful, dependable, and capable of handling confidential information with discre
tion.
Note: An NBI or police clearance will be required upon acceptance of the job
offer.
