Were Hiring: Property Management Admin Assistant!
Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment We got you covered!
We are currently on the lookout for Property Management Admin Assistant to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!
Role: Property Management Admin Assistant
Work Arrangement: Work from Office
Location: Any CS Branch - Ortigas, Angeles, Cebu, Davao, Mabalacat, Bacolod
Schedule: Morning shift
Job Title: Property Management Admin Assistant (Australian Real Estate Experience)
Location: Work From Office (Tarlac, Pampanga, Bacolod, Davao, Cebu, Metro Manila)
Reports To: Property Manager / Head of Property Management
Key Responsibilities
- Prepare lease documentation and management agreements
- Generate CMA reports
- Monitor and follow up on rental arrears
- Prepare and audit inspection reports
- Draft and send notices/emails including strata notices
- Process and review tenant applications
- Assist in preparing property-related reports and documentation
- Provide additional admin support as required by property managers
- Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.
- Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
- Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures, and supplying general building information.
- Maintained a highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, contracts, and POs.
- Assist with the coordination of rent/lease collections
Qualification And Requirements
- 12 years experience in Australian real estate/property admin
- Proven experience as a Virtual Assistant in the real estate or property management industry.
- Strong knowledge in Australian Property Management
- Proficiency in real estate systems (Property Tree, Property Me IRE, Agent Box, Vault).
Non-negotiable Skills & Requirements
- 1-3 years administrative experience in a commercial leasing office environment
