Property Management Accountant & Administrative Assistant
Job Type: Full-Time
Work Hours: Monday to Friday, 9:00 AM to 5:30 PM Pacific Time, with a 30-minute break
Salary: $1,400 per month
Job Overview:
We are seeking a detail-oriented Property Management Accountant & Administrative Assistant with extensive hands-on experience using AppFolio, strong accounting skills, and administrative support experience. This role will primarily focus on accounting and financial responsibilities, while also assisting with property management-related administrative tasks.
The ideal candidate is highly organized, proactive, and confident handling phone communication with tenants and vendors. Strong attention to detail, accuracy in financial reporting, and the ability to manage multiple tasks efficiently are essential for success in this role. Spanish-speaking ability is a plus but not required.
Key Responsibilities:
- Serve as the primary support for accounting and financial tasks across managed properties
- Manage and maintain financial records for multiple properties using AppFolio
- Handle accounts payable and accounts receivable
- Process owner distributions, tenant payments, and vendor payments
- Perform bank reconciliations and monthly financial close
- Prepare and review financial statements and property-level reports
- Support budgeting, forecasting, and variance analysis
- Assist with year-end reporting and audit preparation
- Coordinate with property managers regarding financial issues
- Communicate with tenants and vendors via phone regarding financial and account-related concerns
- Ensure accuracy, compliance, and timely reporting
Qualifications:
- Extensive experience using AppFolio
- Strong accounting background with exposure to property management
- Strong understanding of property management accounting processes
- Experience handling accounts payable, accounts receivable, and bank reconciliations
- Ability to manage multiple properties and financial records accurately
- Strong attention to detail and organizational skills
- Ability to work independently and meet deadlines
- Clear written and verbal communication skills
- Comfortable handling phone-based communication with tenants and vendors
- Experience with U.S.-based property management operations
- Familiarity with real estate accounting standards
- Spanish-speaking ability is a plus but not required
Note: An NBI or police clearance will be required upon acceptance of the job offer.
