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JOB TITLE
Projects & Content Operations Assistant
JOB ID
GABDEE1
INDUSTRY
Digital Media, Content Creation, and Online Education
LOCATION
LATAM / PH / South Africa
JOB STATUS
Part Time Contractor (15 to 20 hours a week)
WORK SCHEDULE
Flexible Monday through Friday distributed across mornings and afternoons (EST)
SALARY
PH - Up to $8
LATAM $8 - $10
South Africa - Up to $15
TARGET START DATE
ASAP
ROLE OVERVIEW
About the Client:
The client is a well-established digital content creator and entrepreneur with over six years of experience building a personal brand and digital product ecosystem. Their business focuses on travel, digital nomad resources, and educational content, supported by a growing portfolio that includes newsletters, e-books, courses, a SaaS startup, and brand collaborations. The team operates in a fast-paced, highly asynchronous environment, leveraging tools like Notion, Canva, and Google Workspace to manage operations, content, and strategic growth initiatives.
About the Role:
The client is seeking a highly proactive and experienced Virtual Assistant who can operate as a true generalist across content, operations, and project coordination. This role is ideal for someone who thrives in a self-managed environment, takes full ownership of tasks, and can independently drive projects forward with minimal oversight. You will support day-to-day operations, content execution, and brand growth initiatives while collaborating with a small, agile team. The role requires strong judgment, initiative, and the ability to balance multiple priorities in a dynamic, creator-led business.
Key Responsibilities
Project Coordination
- Support coordination across team members and ongoing initiatives
- Track deliverables and follow up to ensure deadlines are met
- Provide regular updates on project status and flag potential delays
- Create metric reports and other similar reports using AI tools
- Develop quarterly goals/KPIs review and project manage any action items related to said review
Administrative & Operations Support
- Assist with onboarding new team members, including contracts and documentation
- Create and maintain SOPs and internal documentation
- Schedule meetings and manage calendars
- Manage communication channels such as WhatsApp group chats
- Track tasks, deadlines, and project progress using Notion or similar tools
- Conduct research and support ad hoc operational needs
- Maintain dashboards and track key metrics or analytics
- Assist with preparing agendas and running weekly team meetings
- Build systems and AI agents to maximize workflow efficiency
Content & Copywriting
- Draft and schedule monthly newsletters and email campaigns
- Convert voice notes and outlines into polished email drafts and social captions
- Write and update blog posts, landing pages, and website content
- Support the creation of digital products such as e-books and courses
Graphic Design & Content Support
- Create and update visual assets for newsletters, social media, and digital products
- Maintain consistency across brand visuals using existing templates
- Update and improve existing digital products as needed
Brand Growth & Partnerships
- Research and identify collaboration opportunities with brands, podcasts, and media outlets
- Prepare and submit applications for grants, speaking engagements, and partnerships
- Track deadlines and ensure all materials are submitted on time
- Maintain and update the client's press and visibility assets
Qualifications & Skills
Must
- 3+ years of experience as a Virtual Assistant, Operations Assistant, or similar role
- Strong experience in copywriting and written communication
- Strong experience in project management
- Proficiency with AI tools (ChatGPT, Claude, etc.), Notion, Google Workspace, Canva, and WhatsApp
- Experience working in remote, asynchronous environments
- Strong organizational and time management skills
- Ability to work independently with minimal supervision
- Availability aligned with EST working hours with flexible scheduling across the day
Preferred
- Experience supporting content creators, personal brands, or digital businesses
- Experience working with neurodivergent entrepreneurs
- Familiarity with email marketing platforms such as ConvertKit or similar tools
- Basic understanding of digital marketing, brand growth, and partnerships
- Experience with project management or coordinating small teams
- Exposure to tools like Xero or similar administrative platforms
Personality Traits
- Highly proactive and self-starter with a strong sense of ownership
- Strong problem-solving mindset with the ability to figure things out independently
- Direct, clear, and efficient communicator
- Detail-oriented and highly organized
- Solution-oriented with the ability to suggest improvements and ideas
- Comfortable receiving and applying direct feedback
- Takes pride in their work and maintains high standards without constant oversight
- Highly online and in-tune with Zillennial trends and culture
