We are seeking a Project Manager to coordinate client and internal projects from kickoff through delivery. You'll oversee schedules, resources, and communication across teams, ensuring smooth delivery and client satisfaction. The ideal candidate is highly organized, comfortable managing multiple projects at once, able to delegate effectively, and confident enforcing schedules and deadlines.
Day-to-Day Responsibilities:
- Manage multiple projects simultaneously, balancing timelines, priorities, and stakeholder needs.
- Create and maintain project plans in Monday.com (tasks, owners, due dates, dependencies, statuses, dashboards).
- Lead project kickoffs, status meetings, and milestone reviews via Google Meet; capture notes, decisions, and action items.
- Coordinate cross-functional work across internal teams and vendors; ensure smooth handoffs and clear expectations.
- Delegate work, confirm ownership, and follow up to keep deliverables on track.
- Enforce schedules by monitoring progress, addressing blockers, escalating risks, and adjusting plans when needed.
- Communicate updates through Slack and ensure internal stakeholders stay aligned.
- Provide clear client updates on status, next steps, risks, and required inputs; manage expectations professionally.
- Track scope changes and help evaluate impact on timelines and workload; document changes and approvals.
- Maintain organized project documentation (briefs, requirements, timelines, approvals, meeting recaps).
- Support continuous improvement by refining workflows, templates, and reporting in Monday.com.
Qualifications:
- 3+ years of project management experience (marketing/agency/client services environment preferred).
- Strong organizational skills with attention to detail and follow-through.
- Proven ability to manage multiple projects and deadlines in a fast-paced environment.
- Strong communication skills (written and verbal), including client-facing updates and expectation-setting.
- Proficiency in Monday.com (required) with a track record of maintaining clean, accurate boards and reporting.
Tools (Required):
- Monday.com for project tracking, timelines, and reporting
- Slack for daily communication and quick alignment
- Google Meet for internal and client meetings
- Google Workspace (Docs/Sheets/Drive) for documentation
