A. Monthly Accrual & Cost Tracking
- Prepare and validate monthly accruals (e.g., VOIP, Trunkline, Cellular, Leased Line, Direct line, and IT Expense Items).
- Coordinate with Finance to confirm booked vs. unbooked expenses.
- Reconcile accruals against actual vendor billings.
- Adjust or release excess accruals, if any.
- Secure approvals for monthly accrual submissions.
B. Payments & Settlements
- Monitor pending payments per vendor and contract period.
- Validate invoices against contracts, POs, and approved accruals.
- Coordinate PO creation or updates, if required.
- Endorse payments for approval and settlement.
- Track payment status until completion.
C. Budget Monitoring & Utilization
- Track monthly and YTD budget utilization.
- Identify budget variances and provide justifications.
- Monitor savings from decommissioned or optimized services.
- Recommend budget reallocation, if applicable.
D. Vendor & Contract Financial Oversight
- Review contract financial terms and billing schedules.
- Validate charges related to contract changes (e.g., capacity increase/decrease).
- Ensure billing aligns with approved scope and timelines.
E. Reporting & Compliance
- Prepare financial summaries for management updates.
- Support audit and compliance requirements (e.g., GRC artifacts, SLA-related costs).
- Maintain documentation for accruals, reversal, cost attribution, payments, and approvals.
F. Coordination & Endorsements
- Coordinate with Finance, Procurement, and Vendors for clarifications.
- Secure management endorsements for accruals, reversal, cost attribution, payments, and budget adjustments.
- Close financial-related tickets or action items once completed.
