Job Description
C ompany: Union Bank of the Philippines
Position: Project Hire Employee (UBP_J002334) Legal Division - Treasury and Global Markets
Office Location: UnionBank Plaza - Ortigas, Pasig City
Primary Responsibilities
- Bachelor's degree in legal management, Office Administration, Business Administration, or related field
- 1–2 years experience in a corporate secretariat support role is an advantage
- Experience in Corporate Secretariat or Legal support, including board resolutions and corporate records
- Familiarity with SEC filings and corporate governance requirements
- Has b ackground in Legal, Treasury, or Corporate Services within a bank or large organization
- Strong attention to detail and ability to manage time‑bound projects
- Proficiency in document management tools
- Strong organizational and documentation skills
- Ability to work in subject to minimum supervision
- High attention to detail and confidentiality
- Working knowledge of corporate governance concepts
- Good written and verbal communication skills
- Proficient in Microsoft Office applications
- Assist in the preparation, coordination, and documentation of Board of Directors, Board Committee and membership meetings, including agendas, resolutions, minutes, and extracts.
- Maintain and update statutory corporate records and governance documents.
- Support the Corporate Secretary in regulatory and statutory filings and monitoring of governance-related deadlines.
- Prepare and process Secretary's Certificates, Certified True Copies, and excerpts of minutes, including coordination of notarization and release.
- Maintain trackers and calendars for board actions, approvals, and corporate secretariat deliverables.
- Coordinate with internal units, external counsel, notaries, and service providers on corporate secretariat matters.
- Perform other related tasks in support of corporate governance and secretariat functions.
