Atlan Stormwater is one of Australia's fastest-growing stormwater and WSUD companies.
We don't just sell products, we deliver engineered outcomes that create real value for developers, contractors, and councils across Victoria, Tasmania, and Western Australia.
We're growing fast. The machine needs to run clean.
We're hiring a Project Delivery Coordinator who owns the critical path from sales handover to cash collected, keeping projects moving, documents accurate, and the Australian team informed without being managed at every step.
This is not a task-ticker role. If you need to be told what to do next, this isn't for you. If you see a gap and close it, we want to talk.
What you own:
- Sales-to-ops handover: receive confirmed projects from the sales team across VIC, TAS, and WA, verify all information is complete and accurate before anything moves
- Drawing coordination: brief the drafting team, track progress, chase approvals, and get signed drawings back from clients on time
- PO management: raise purchase orders to manufacturing with accuracy - right product, right spec, right quantities, no errors
- Invoicing and receipting: own the invoicing process from job completion through to submission, ensuring zero leakage
- Picking slips, delivery dockets, and stock coordination: keep logistics documentation clean and current
- Credits and adjustments: process with proper documentation, no shortcuts
- Forecasting: own and maintain the revenue and delivery forecast across VIC, TAS, and WA, updated live, accurate, and surfaced to the AU team proactively
- Pipeline visibility: maintain live, accurate records in NetSuite and Pipedrive so the AU team always has a clean view
What great looks like:
- Projects move through the pipeline without stalling at your desk
- The forecast is always current, the AU team never has to ask where it stands
- The Australian team gets updates before they ask for them
- Errors are caught before they become problems
- The Operations Manager is informed, not managing you
What you bring:
- Proven experience in an operations, project coordination, or admin role within a trade, construction, manufacturing, or logistics business
- Data obsessive - you love a clean system and you notice when something is off
- Strong written English - you're communicating with clients, internal teams, and AU management daily
- Proficiency in NetSuite, Office365, and Pipedrive (or demonstrated ability to learn fast)
- Available to work Australian business hours
- Self-directed by default — you own your lane
Personality matters
