Project Coordinator VA

**PLEASE CAREFULLY READ ALL THE DETAILS BEFORE APPLYING***

Job Title: Project Coordinator V

ARate: Php 267.85 per hou

rWork Type: Remote/WFH, Full-tim

eWorking Hours: 9:00 AM – 5:00 PM PST

Start Date: TB

D
JOB OVERVIE

W:We are seeking a highly organized and systems-oriented Project Coordinator VA to support the execution and management of client projects behind the scenes. This role is ideal for someone who thrives in project management platforms, loves creating efficient workflows and templates, and can keep projects moving with strong organization and proactive communicatio

n.
The Project Coordinator VA will be responsible for setting up and maintaining streamlined project systems, managing timelines and deliverables, proactively tracking project progress, keeping Client informed on project status, and sending weekly written project updates to clients via Sla

ck.
This is not a client-facing role in terms of meetings or strategy calls. Communication with clients will be limited to written updates and coordination through Sl

• ack.
  Business &
• StageCoaching / service-based business in a startup phase with an active book of cli
• ents.Current delivery is custom per client, not yet standardized; systems and files are not fully organized (Google Drive needs clea
• nup).Main Purpose of the
• RoleBe the operations/project glue behind the scenes for Theron (and later an Account Mana
• ger).Get a clear grip on the book of business and build the operational framework (templates, workflows, track

ing).
JOB ROLE & RESPONSIBILI

TIES:
Key Responsib

• ilitiesAfter client calls: capture action items, track deliverables, and keep every project on
• track.Set up and manage boards, task templates, workflows, automations, and dashboards in Mond
• ay.com.Build dashboards to monitor 50 clients (on track/off track, progress, next
• steps).Organize and standardize folders and assets (e.g., Google
• Drive).Draft/send client updates and follow-ups, ensuring readiness for each client m
• eeting.Identify inefficiencies and proactively suggest and implement impro

vements
1. Project Management &

• ; SystemBuild, optimize, and maintain project templates within project management platforms (such as Asana, ClickUp, Monday.com, Trell
• o, etc.)Create efficient task structures, automations, workflows, and SOPs to improve project e
• xecutionEnsure all client projects are organized, updated, and progressing according to the t
• imeline.Monitor deadlines, dependencies, and deliverables across multiple
• projectsIdentify bottlenecks or delays and proactively communicate solutions in

ternally
2. Client Project Coo

• rdinationManage day-to-day coordination of client projects behind t
• he scenesTrack project milestones and ensure team accou
• ntabilityCoordinate with internal team members to ensure tasks are complete
• d on timeKeep detailed notes and maintain accurate project docu

mentation
3. Internal Communication & Leadersh

• ip SupportProvide Client with regular project status updates, risks, and
• prioritiesFlag urgent issues, missed deadlines, or project concerns p
• roactivelyHelp leadership stay informed without requiring constant

follow-up
4. Written Client Co

• mmunicationSend professional weekly project updates to clients via Slack,
• including:Progres
• s completedUpcoming d
• eliverablesOutstanding needs o
• r approvalsTimel
• ine updatesMaintain clear, polished, and professional written co
• mmunicationEnsure clients feel informed and supported through consist

ent updates
JOB R

EQUIREMENTS:Qu

• alificationsProven experience as a Project Coordinator, Operations VA, or Project Manageme
• nt AssistantStrong experience with project management software (Asana, ClickUp, Monda
• y.com, etc.)Ability to build and optimize project templates a
• nd workflowsExcellent organizational and time manag
• ement skillsStrong written communic
• ation skillsDetail-oriented with strong fo
• llow-throughAbility to manage multiple projects si
• multaneouslyProactive problem solver with strong ownersh

ip mentality
Tools

• & SkillsStrong hands-on experience with Monday.com (forms, automations, dashboards
• , templates).Comfortable with Slack and genera
• l SaaS tools.Highly organized, very detail-oriented, but able to keep a high-level view of
• all clients.Proactive, adaptable, and comfortable working in a messy, evolving startup

environment.
Preferred

• QualificationsExperience supporting coaching, consulting, media, or creative serv
• ice businessesFamiliarity with SOP documentation and workf
• low automationComfortable working in fast-paced, entrepreneuria

l environments
Success in This

• Role Looks LikeClient projects run smoothly with clear organization and
• accountabilityClient is consistently informed and never has to chase
• project updatesClients receive timely, professional Slack updates and
• feel supportedProject templates and systems become increasingly efficie
• nt and scalableDeadlines are proactively managed and project

s stay on track
Why Work with Gabt

ech Global, LLCAt Gabtech Global, we are committed to supporting our consultants and creating an environment where people can g

row and succeed.
We uphold

• our core values:EXTRA MILE: We do more than what
• s expected of us.RELIABLE: We do what we say we'll do. No follo
• w-ups are needed.TEAM PLAYER: We collaborate with each other to a
• chieve our goals.GENUINE CARE: We do what we do because we want to, not be
• cause we have to.HUNGRY TO LEARN: We strive to be