About Us:
RecruitGo is a leading Employer of Record (EOR) company specializing in bridging top talent in emerging markets with global clients. Our services enable businesses to hire, manage, and pay employees internationally with ease. We are committed to providing seamless and efficient solutions to our clients and fostering a dynamic and inclusive work environment for our team.
Position Overview
The Project Coordinator will be proactive, highly adaptable and flexible. Must be able to manage conflicting priorities and critical deadlines. Have excellent communication and organisational skills and be proficient in providing professional administrative support to the operations Team and projects group.
The role is responsible for providing support specifically for the Operations Manager & Project Managers to enable them to manage more projects simultaneously.
Responsibilities
- Coordinate the effective delivery of projects for the business covering:
- oversight of ETAs for projects,
- administrative support for managing projects,
- resourcing related matters, and
- compliance & quality assurance for project delivery.
- Assist the Project Managers with a range of activities throughout the project lifecycle, including due diligence, project governance, risk mitigation, hardware allocation, reporting and evaluation, to achieve project plan outcomes and requirements within agreed scope.
- Support the Project Manager in monitoring and updating D-Tools and the Project Portal for active projects under management.
- Proofread, amend, and offer feedback regarding documentation, when necessary, i.e. contracts, O&M Manuals, and sub-contractor agreements.
- Manage the preparation of documentation including but not limited to PCDs, SWMS, and assist PMs with budget reports for projects.
- Provide service and support to external customers as required, including client-side requirements for Inductions, SWMS, insurance information, etc.
- Confirm handover template and project information loaded to project folder.
- Ensure all appropriate collaborators to the project have access in D-tools.
- Collaborate with Sales, Engineering, Warehousing & Logistics and other Business Services ensuring the Project Managers are supported in the delivery of the Client E2E process.
- Assist the PMs in managing hardware deliveries to site in coordination with Warehousing & Logistics.
- Highlight to PMs any ETA issues - delays Vs when hardware is required.
- Follow up with engineering, under PM instruction, if there are any issues with procurement and alternative options are required.
- Ensure As-Builts are provided by commissioning technician/site lead to engineering.
- Manage the compilation of manuals & reference guides as part of project deliverables and proofread material prepared by others.
- Assist Project Managers with tasks associated with close out of projects - including PCDs, Box folders & Portal.
- Coordinate the reallocation of equipment post project delivery either returning to suppliers or adding to stock.
- Ensure activation of maintenance where applicable
- Contact customer/ end user after completion for feedback on installation and feedback on service/maintenance after 3 months.
- Onboard contractors, including coordination of sub-contractor agreements, insurances, schedule of rates, availability forecasting etc.
- Assist with scheduling labour for upcoming works/ projects etc
- Assist the operations manager and PMs in completing the SWMS for each project.
- Schedule technician toolbox meetings and general technician requirements including but not limited to uniforms, purchasing of assets replacement tools etc.
- Assist the operations manager with interstate support requirements when required.
- Maintenance, clean up and close out of backend documentation.
- Receive and process subcontractor invoices as required.
- Other duties as specified by the Operations Manager from time to time
Qualifications
- 1-2 years of relevant experience as project coordinator ( administrative position)
- Preferred with relevant experience to AV products.
- A proactive, highly adaptable and flexible person.
- Must be able to manage conflicting priorities and critical deadlines
- Have excellent communication and organisational skills
- Proficient in providing professional administrative support to the operations Team and projects group.
- With suitable workstation at their home with excellent internet connection to be able to fulfill the role.
Why RecruitGo
RecruitGo seamlessly links world-class business partners with top-tier global talent in emerging markets. Secure legal employment through our Employer of Record services and embark on a journey to unparalleled professional opportunities.
- Work Set up: Remote
- Work Schedule: Monday to Friday; 8:30 a.m. to 5:00 p.m. AEST
- Gross Monthly Salary: Php 25,000
- Working Device: Will be provided
- Diverse Challenges: Each day offers fresh opportunities and unique challenges that keep your work engaging and rewarding.
- Team Collaboration: Join forces with a supportive team, where your insights and contributions are valued.
- Inclusivity: Be part of an inclusive and diverse workplace that values your contributions. Work with the internal team to ensure timely delivery of services to clients and ensure that clients & expectations are met.
