Project Coordinator (Project Based)

The Project Coordinator performs the assigned administrative tasks for the project owner and its members for the smooth execution of the project(s). This includes, but not limited to:

• Organizing/attending/participating in stakeholder meetings and engagement activities; documenting and following up on important actions and decisions from meetings.

• Preparing necessary reports, presentation materials and briefs for meetings; providing other administrative support as needed.

• Undertaking project tasks as required; ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

• Ensuring that stakeholder views are managed towards the project charter/goals/plans.

• Scheduling meetings and distributing the agenda/minutes to all project team members.

• Monitoring and following up on project deliverables to support the completion/submission of the same on time.

• Acting as the point of contact between the concerned executives and internal/external stakeholders.

• Undertaking the tasks of receiving calls, taking messages and routing correspondences.

• Maintaining the Project Owner diary, coordinating meetings and appointments and providing reminders.

• Making travel arrangements for the Project Owner and his/her key stakeholders.

• Taking dictation and minutes and accurately keeping record or data.

• Requisitioning/maintaining/safekeeping adequate office supplies; coordinating with Procurement in obtaining other goods and services that may be required on special projects

• Maintaining an efficient documentation and filing system.

Qualifications

• Minimum 3 years of professional project management experience, with at least 2 years leading and directing project tasks.

• Experience in managing Member Orchestration and Marketing Campaigns strongly preferred.

• Demonstrated ability to manage multiple complex projects and cross-functional teams simultaneously.

• Strong understanding of CMS marketing guidelines and healthcare regulatory compliance.

• Proficient in project management systems such as Workfront, Smartsheet, or Asana.

• Excellent communication, collaboration, and stakeholder management skills.

• Project Management Professional or Agile certification preferred but not required.