Shape Sustainable Developments with a Leading Environmental Engineering Consultancy
Our client is an accomplished Australian multidisciplinary engineering consultancy shaping healthier, safer, and more sustainable built environments nationwide. Its specialists have contributed to landmark healthcare, education, hospitality, residential, mixed-use, and government developments, delivering integrated expertise in sustainability, fire engineering, acoustics, and building performance. Supported by accredited professionals, recognized technical leaders, and a presence across major Australian cities, the firm is trusted for award-winning leadership, bespoke solutions, and design excellence that measurably improves efficiency, resilience, occupant wellbeing, and long-term project value.
Job Description
Step into an opportunity where excellence supports sustainable projects with community impact. The Project Coordinator drives accurate project activation, contract control, billing preparation, and data quality for an established Australian consultancy. Your contribution keeps multidisciplinary delivery moving efficiently. Emapta offers a long-term global career with stability, international exposure, growth, work-life balance, and a top 1% experience for top 1% talent.
Job Overview
- Employment Type: Full Time
- Work Setup: Permanent Work From Home
- Shift: Day Shift, 7:00 AM-4:00 PM PH, Weekends Off
Exciting Perks Await!
- Day 1 HMO coverage with free dependent
- Competitive Salary Package
- Day Shift schedule
- Fixed weekends off
- Permanent WFH arrangement
- Fully customized Emapta laptop with peripherals and one monitor
- Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
- Unlimited upskilling through Emapta Academy courses (Want to know more Visit: https://emapta.com/training-calendar/)
- Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
- Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
- Unlimited opportunities for employee referral incentives across the organization
- Standard government and Emapta benefits
- 16 vacation and 12 sick leave credits annually
- Fun engagement activities for employees
- Mentorship and exposure to global leaders and teams
- Career growth opportunities
- Diverse and supportive work environment
The Qualifications We Seek
- 1-3 years of experience as a Project Coordinator
- Strong command of written and spoken English
- Excellent attention to detail and time-management skills
- Strong organizational skills, proactiveness, and a growth mindset
- Proficiency in Microsoft 365
- Strong team collaboration skills
- Effective critical-thinking skills
Your Daily Tasks
Book-In and Project Setup
- Manage the bookings inbox and ensure timely follow-up on emails.
- Maintain the bookings register, ensuring every book-in, activation, variation, and novation request is acknowledged, tracked, and closed within the five-working-day service level.
- Create and manage projects in Synergy using the accepted fee proposal or signed contract, where available.
- Verify stage fees and raise any variances with the E-LAB Project Manager and relevant discipline Project Directors before the project becomes active.
- Issue booking confirmations to the E-LAB Project Manager and all relevant discipline Project Directors.
- Validate client and invoicing details, including ABNs and contact information, and resolve any discrepancies.
- Send the book-in package to the client, including the client invoicing form, Invoice Details and Fee Confirmation, Letter of Commission where no executed contract is held, and deposit invoice where applicable.
- Follow up on outstanding client invoicing forms and enter the completed details into Synergy.
Letters of Commission
- Allocate and issue Letters of Commission.
- Verify the accuracy and integrity of Letters of Commission recorded in the bookings register.
Contracts, Variations, and Novations
- Manage legal and contractual project documentation, including variations and novations.
- Update and maintain the bookings register to reflect contractual changes accurately.
Payment Platforms and Purchase Orders
- Enter client purchase order numbers in the stage-level field for every project stage covered by the order.
- Upload variations to the appropriate client payment platform.
- Complete all project bookings, fee changes, and status changes in Synergy.
- Generate claim sheets through Synergy.
- Meet invoicing deadlines in consultation with the Finance Administrator and Finance Manager.
Controls and Data Quality
- Identify data exceptions for weekly reporting.
- Confirm that the deposit invoice has been paid before work commences.
- Escalate unpaid deposit invoices to the E-LAB Project Manager and relevant discipline Project Directors as required.
Join the Top 1% Talent. A better career. A better life.
Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia'sBest Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.
Apply now and experience the difference!
