The role is open to candidates based Philippines, Indonesia, and Malaysia.
Are you highly organised and thrive on bringing order to complexity
Do you love ticking things off, keeping projects moving, and being the person everyone relies on to make things run smoothly
Do you enjoy working behind the scenes on meaningful, high-impact work and want to play a key role in major milestones for clients and teams alike
Join us as a Project Coordinator & Administrative Support
At Mecca Property Group, we help Australians build long-term wealth through strategic property investments. Behind every successful acquisition, onboarding, and settlement is a well-run operation and that's where you come in.
As our Project Coordinator & Administrative Support, you'll work closely with leadership and internal teams to coordinate projects, manage workflows, and ensure everything from onboarding to settlements runs seamlessly.
This is a full-time, remote role, ideal for someone who is proactive, detail-driven, and confident managing multiple priorities independently.
About Mecca Property Group
We are a leading buyers agency in Australia, known for our client-centric, data-driven approach and high-performance culture.
Our mission is to guide clients toward financial freedom through ethical, transparent, and strategic property investments.
We value clarity, accountability, and execution and we believe great operations are the backbone of great outcomes.
Core ResponsibilitiesProject & Operational Coordination
- Coordinate and track multiple projects from initiation through completion
- Maintain project timelines, task lists, and clear status updates
- Schedule meetings, prepare agendas, and capture action-focused notes
- Follow up on action items to ensure accountability and deadlines are met
Administrative & Leadership Support
- Manage inboxes, calendars, and internal documentation
- Prepare reports, presentations, and internal reference materials
- Provide day-to-day administrative support to leadership
- Keep systems organised and information easy to access
Onboarding & Marketing Support
- Coordinate client and partner onboarding processes
- Prepare, manage, and track onboarding documentation and agreements
- Ensure onboarding steps are completed accurately and on time
- Assist with gathering information and drafting case studies
- Coordinate updates to marketing collateral and internal materials
- Liaise with internal stakeholders to ensure accuracy and approvals
- Draft, schedule, and send weekly email communications
- Maintain email distribution lists and track responses
Settlement Coordination
- Support settlement processes by managing documentation, timelines, and stakeholders
- Track settlement milestones and follow up to ensure deadlines are met
- Act as an administrative point of contact throughout settlements
Process Improvement
- Identify gaps in workflows and systems
- Suggest and help implement process improvements to increase efficiency
Key Behaviours We Value
- Highly Organised: Able to juggle multiple tasks without dropping the ball
- Detail-Focused: Strong follow-through and accuracy in everything you do
- Proactive: Anticipates needs and takes initiative without being asked
- Reliable: Someone leadership and teams can truly depend on
- Clear Communicator: Writes and communicates clearly and professionally
- Process-Minded: Enjoys improving systems and workflows
- Calm Under Pressure: Handles competing priorities with confidence
Role Requirements
- Proven experience in project coordination, administrative support, or a similar role
- Strong organisational and time-management skills
- Excellent written and verbal communication
- Ability to work independently in a remote environment
- High attention to detail and accountability
- Comfortable using tools such as Google Workspace and project management software
- Reliable internet connection and ability to work remotely full time
Nice to Have
- Experience working with remote teams
- Familiarity with tools such as Asana, Monday, ClickUp, or similar
- Experience supporting executives or senior leadership
- Exposure to marketing coordination or transaction-based processes
What's on Offer
- Fully remote, full-time role
- Opportunity to work closely with leadership across multiple functions
- Supportive, collaborative, and fast-moving team environment
- Room for growth and increased responsibility over time
