Responsibilities
Progress Billing Support
- Assist in the preparation of progress billings/invoices based on project completion, milestones, or percentage-of-completion
- Coordinate with project engineers and project managers to validate accomplished work for billing
- Maintain and update billing schedules and supporting documentation
- Track unbilled accomplishments and ensure timely invoicing
- Help monitor billing status and follow up on outstanding invoices
Cost Monitoring & Control
- Support tracking of project costs, commitments, and expenditures
- Update cost reports and assist in monitoring budgets vs. actual costs
- Help identify cost variances and flag issues to senior project controls staff
- Assist in maintaining project cost databases and records
Scheduling & Progress Tracking
- Assist in updating project schedules and progress reports
- Collect and consolidate inputs from project teams for progress measurement
- Support tracking of project milestones and deliverables
Reporting & Documentation
- Prepare and update weekly and monthly project reports
- Maintain records of billing, cost reports, and project documentation
- Assist in generating dashboards, KPIs, and performance summaries
- Ensure accuracy and organization of all project-related data
Coordination & Administrative Support
- Coordinate with Project Managers, Engineers, Finance, and Clients on project-related data
- Assist in document control and filing of project information
- Support meetings by preparing reports and taking minutes if required
Compliance & Data Integrity
- Ensure all financial and administrative processes comply with company policies
- Maintain accurate and reliable records for audits and project reviews
- Support internal and external audit requirements
Qualifications
- Education: Bachelor's degree in Engineering, Accounting, Finance, or related field
- Experience: 1–3 years of experience in project controls, accounting, or administrative support (fresh graduates may be considered)
- Basic understanding of Project cost control and reporting, Progress billing and invoicing processes, and Project scheduling concepts
- Proficiency in Microsoft Excel (required)
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!
