What's The Role
Shell Trading integrates a worldwide trading network with an unsurpassed global portfolio in Crude Oil, Refined Oil Products, LNG, Gas, Power & Environmental Products with larger locations in London, Houston, Calgary, Singapore, Dubai, Rotterdam, and Bahamas. The Contracts Operations team is responsible for managing the entire contracts process, including the provision of pre-deal and post deal commercial advice, contract drafting, internal authorization and dispatch of contracts/contract responses, records management, and value-driven commercial advice to the business when negotiating complex contractual arrangements.
The Confirmations Coordinator will report to the Confirmations Team Lead and is responsible for supporting the Shell Energy (incl. Derivatives) trading desks by ensuring the validation of commercial deal entry in a timely and accurate manner and in accordance with business specific requirements, as well as drafting, dispatching and responding to confirmations and other related activity.
What You'll Do
The Confirmations Coordinator responsibilities include but are not limited to
- (i) preparing first draft standard confirmations from a template;
- (ii) emailing draft confirmations to customers, as well as completing follow-up for response, when applicable;
- (iii) preparing contracts, confirmations and other documents for electronic signature (or hard copy signature when required)
- (iv) obtaining internal approvals in accordance with contracts procedures and the manual of authorities;
- (v) maintaining the contracts database and storing executed contracts and confirmations records in appropriate systems;
- (vi) running daily reports and completing other activities related to transactions, and
- (vii) troubleshooting systems, resolving issues, and other miscellaneous duties.
Position Accountabilities:
- Generate confirmations from standard templates and handling some non-standard confirmations, and associated queries.
- Interface with Commercial, Trading, Credit, Legal, Contract Advisors and other functions as needed to ensure timely completion of pending contracts and confirmations.
- Complete daily activities in accordance with established procedures and in compliance with Shell policies, including SOX/KNS & Business Controls.
- Ensure confirmations include Shell's mandatory clauses, as applicable, and are compliant with all Global Shell policies.
- Have strong understanding of commodity transactions and the ability to identify discrepancies in deal entry and/or transaction confirmations.
- Possess a basic understanding of CARF principles and complete all CARF requirements for relevant confirmations. Ability to identify CARF standards and risk when deviating from Shell standard confirmations.
- Process contracts for execution internally and externally.
- Handle contract and confirmation queries from third parties, seeking advice from other Confirmations Coordinators or Contracts Advisors when required.
- Where required, run or analyze various reports to ensure compliance with policies and procedures.
- Provide support in special projects and tasks as requested by Confirmations Team Lead.
What You Bring
- University degree preferred.
- 2 or more years of professional work experience. Prior experience in a commodity trading environment or the Oil & Gas industry is a plus.
- Previous exposure to contracts and/or transaction confirmations processes and records management is a plus.
- Ability to apply knowledge and work to resolve problems in collaboration with others.
- Must possess a high degree of accuracy and strong attention to detail with ability to multitask.
- Proven ability and experience working in a fast-paced team environment.
- Ability to consistently carry out activities to the required standards.
- Working knowledge and interaction between various departments.
- Ability to recommend modifications and improvements to processes and controls is a plus.
- Excellent customer service and interpersonal skills and proven ability to maintain a professional attitude when working under pressure.
This posting is for Confirmations Coordinators located in Manila. This team will be dedicated to various regions (North America, Europe and Asia) and as such, roles will be divided across time zones and shifts to align accordingly.
