PROJECT ADMINISTRATOR
Location: Clark, Pampanga
Work Arrangement: Onsite, Fulltime
Shift: 7:00 AM to 4:00 PM | Monday - Friday
Unlock your potential! At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and Philippines, supporting our global clients in the accounting industry.
About this role . . .
Key Responsibilities:
- Compile and register dayworks summaries, record and register time v dayworks reviews.
- Revenue and Cost reviews and reporting.
- Preparation and submission of weekly and/or monthly invoices, progress claims and reports.
- Ensure all project documentation is accurately recorded and stored in a manner that allows effective and efficient project management from the initial set up of a project through to practical completion.
- Preparation and submission of weekly and/or monthly invoices, progress claims and reports.
- Maintain a current and accurate Master Document Register to ensure that all Tender & Construction drawings and documentation are captured and stored to be utilized as a reference and search tool for the Project Team.
- Ensuring all project documentation is receipted and logged in the appropriate registers.
- Manage the electronic filing of project related technical documentation, including drawings.
- Update roster/Schedules (in excel spreadsheet) with confirmed booking details.
- Monitoring compliance with document control requirements.
- Assist in the compilation of Contract Close Out Reports as required, including Manufacturer's Data Report, Installation and Operating Manuals and similar.
- General Administration duties.
- Complete all other assigned tasks within your capabilities.
Qualifications / Skills:
- Experienced with finance and accounting related tasks (Construction or Project experience preferred).
- Experienced with administration activities for projects including preparation of reports, spreadsheets and correspondence.
- Experience in administrative procedure and systems including document control, data entry and file management.
- Demonstrated high level proficiency in Microsoft Office applications.
- High level of communication skills including active listening, oral and written comprehension.
- Strong English
- Verbal and written communication skills - needs to able to book over the phone and email responses back to employee/s.
- Able to manage time, prioritize tasks and meet deadlines
- High organization skills in order to meet deadlines
- High level of attention to detail
- Able to multitask, prioritize own workload
- Ability to work as a member of a team or independently
- Strong understanding of online booking tools and systems
- Maintains good attendance and punctuality
- Able to complete set daily tasks
What's in it for you
- A competitive salary
- Health Insurance, and Life Insurance coverage
- 21 annual paid leaves
- Annual increase (Annual Performance Review)
- Tenure Recognition Program
- 20+ options of free coffee and chocolate drinks
- Billiards, table tennis, or foosball in our breakout room
- Work-life balance and logging off on time for you to enjoy more personal time.
- A genuinely diverse, caring, supportive and high achieving team environment.
- Ongoing training, development and career progression opportunities
- Free & conveniently located onsite parking.
We live by our VALUES to cultivate and foster growth and innovation.
BE AWESOME:Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.
KEEP IT REAL:We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations.
BRING THE WOW:We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.
DREAM BIG:We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement.
Join TOA Global and experience the difference!
We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence.
