Associate Project Administrator (CapEx & AE Projects)
Location: Manila, Philippines (Hybrid)
Employment Type: Contract (1 Year, Extendable)
About the Opportunity
We are seeking an experienced Associate Project Administrator to support the successful delivery of IT Capital Expenditure (CapEx) and Administrative Expense (AE) projects. The successful candidate will work closely with Program Managers and Project Managers to coordinate project activities, monitor progress, manage documentation, and ensure compliance with established project management standards.
This role is ideal for a detail-oriented project professional with experience supporting complex IT projects in a fast-paced, collaborative environment.
Key Responsibilities
- Support Program Managers and Project Managers throughout the project lifecycle.
- Develop, maintain, and monitor project plans, schedules, and work plans.
- Prepare project status reports, budget and procurement reports, meeting presentations, and project documentation.
- Track project risks, issues, assumptions, dependencies, and action items.
- Coordinate with internal stakeholders and project teams to ensure timely completion of deliverables.
- Maintain project collaboration sites and document repositories.
- Manage resource planning, utilization, renewals, and timesheets.
- Update project schedules using Microsoft Project/Project Online.
- Support project governance activities, audits, health checks, and compliance requirements.
- Assist with project steering committee and stakeholder meetings by preparing agendas, minutes, and follow-up actions.
Qualifications
- Bachelor's degree in Engineering, Computer Science, Information Technology, or a related field.
- Minimum of 5 years of experience in IT project management or project coordination.
- At least 3 years of experience working with Software Development Life Cycle (SDLC), preferably in Agile environments.
- Experience supporting software development, system implementation, or IT infrastructure projects is highly desirable.
- Previous experience as an IT Project Administrator or Project Coordinator is preferred.
Required Skills
- Strong understanding of project management principles and methodologies.
- Experience in project planning, scheduling, risk management, and progress monitoring.
- Proficiency in Microsoft Project/Project Online, Microsoft 365, and SharePoint.
- Excellent communication, stakeholder management, and organizational skills.
- Strong analytical, problem-solving, and multitasking abilities.
- Ability to work independently and collaboratively in a multicultural environment.
Preferred Certifications
Candidates holding any of the following certifications will have an advantage:
- CAPM
- PMP
- PRINCE2
- PMI-ACP
- Agile-PM
- PSM or CSM
- ITIL
Work Arrangement
- Hybrid work setup (onsite three days per week)
- Working hours: 8:00 AM – 5:00 PM (Manila Time)
If you are passionate about delivering successful IT projects and enjoy working in a collaborative, dynamic environment, we encourage you to apply.
