Job Description

Position Title: Production Manager

Location: Makati City

Work Setup: 100% onsite, morning shift but must be flexible to any shift

Project Coordination:

● Leads the production department and supervises all production related requirements from start to end of a project.

● Collaborate with accounts and creative teams to understand project requirements, objectives, and timelines.

● Alignment on production timelines, and schedules with the accounts team to ensure all deliverables are identified and met.

● Proactively identify potential project risks and develop contingency plans to mitigate them.

● Identify opportunities for process improvement and implement best practices to enhance project efficiency and effectiveness.

Sourcing:

● Assist Account Executives with event related tasks such as but not limited to:

Sourcing and Supplier Coordination
Gathering of event related quotations and requirements
Follow-up of Payments and Payables needed for Suppliers
Gathering and Execution of Accounts receivable documents from clients
Other event related tasks as deemed by supervisor.

● Create and implement standardized processes and best practices in procuring quality and cost efficient suppliers and partners.

● Canvassing, sourcing and preparation of Costings and Quotations from - Suppliers using credible suppliers with the cheapest cost.

● Creation of Production Timelines, delivery schedules, Ingress and egress lists, securing of permits as needed per event.

● End to end Supplier Management and Coordination

● Real time update of supplier database with a list of complete contact information, updated product lists and rates. Databases should be categorized based on industry, materials and requirements.

Production:

● Assist in all deliverables needed for on ground events.

● Project point person and key stakeholder from ingress to egress with assistance from the on-site production team.

● Assist in finance related tasks such as but not limited to:

Follow up of cost estimates, supplier quotes, supplied documents to process payables to suppliers.
Gathering and execution of accounts receivable and payables documents from clients.
Coordinate with clients on pick up of payments and issuance of OR
On time liquidation of petty cash in events.

● Conduct regular set check and quality checks to ensure that deliverables meet client specifications and agency standards.

● Maintain accurate project documentation, including but not limited to receipts, invoices, acknowledgement receipts, receiving copies, etc.

● Liquidation of all event related payables

● Consolidate all post mortem documentation needed to complete the project.

● Monitor accounts payables and other related documents from clients and suppliers.

Others:

● Manage warehouse inventory and supplies

● Other tasks as deemed necessary by supervisor