Are you a talented individual ready to join an awesome team in the
Automotive industry
Be our next
Product Planning & Sales Executive Database Admin Assistant (Staff)!
This role provides administrative and logistical support through data entry, document management, and task coordination to ensure the smooth operation of the Product Planning and Sales Training functions.
The main responsibilities of a PRODUCT PLANNING & SALES EXECUTIVE DATABASE ADMIN ASSISTANT (STAFF) include:
- Data Entry & Reporting Assistance
- Assist the Database Admin in maintaining the Sales Executive (SE) database by performing routine data entry and verification tasks to ensure records are current.
- Gather and consolidate data from various sources as directed to support the generation of the SE Productivity Report and other departmental status updates.
- Aid in the data population and basic formatting of KPI Dashboards and reports used by the Product Planning team (e.g., Model Analysis), under the supervision of the Database Admin.
- Document Control & Administration
- Serve as the primary custodian for the department's filling system (physical and digital).
- ensuring all documents are correctly labeled, stored, and easily retrievable.
- Process and track departmental documents, including photocopying, scanning, filing, and routing for signatures (e.g., contracts, meeting minutes, technical specifications).
- Manage the inventory and ordering of office supplies and administrative materials for the entire department.
- Logistical & Inter-Departmental Coordination
- Coordinate basic logistical arrangements for team meetings, training sessions, and small departmental events.
- Assist in making travel arrangements and processing expense reports for team members.
- Handle routine communication and follow-up with other departments (e.g., Finance, HR) for basic administrative needs and document submission.
- Learning Platform & Accreditation Support
- Assist the Database Admin with the initial organization of training materials and data prior
- to uploading onto the Online Learning Platform.
- Perform basic checks on SE accreditation documentation and follow up on missing paperwork as instructed.
To be successful in this role you must be
- A graduate of an Associates or Bachelors degree in Business Administration, Office Management, or a related field.
- Experienced in general administrative, clerical, or data entry roles for 1 to 2 years, preferably within a corporate environment.
- Proficient in Microsoft Office Suite (Word, Excel, and Outlook) with strong organizational and filing skills.
- Excellent in communication and possess a high attention to detail.
- Reliable with a strong work ethic and the ability to follow instructions precisely.
Working pattern and location:
- Join Date: January 2026
- Employment Type: Full-time Employee
- Work Location: On-site
- Working Hours: 45 hours, 5 days per week (7:30 AM to 5:30 PM)
- Workdays: Monday - Friday
- Location: 728 A. Bonifacio Ave., Balintawak, Quezon City, Philippines.
