Our Company
At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.
What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.
The Role
We are seeking a highly organized, detail-oriented, and proactive Procurement Support Coordinator to join our team. In this multi-functional role, you will be the backbone of our purchasing department, responsible for maintaining accurate vendor data, facilitating communication with vendors, and supporting the procurement team in daily operations.
The ideal candidate will manage vendor documentation, follow up on outstanding orders, assist with Purchase Order (PO) creation, and ensure a seamless flow of information between vendors and our internal departments.
Location: Must be in the Philippines
Timezone: 8AM – 5PM EST
Employment: Full time
Requirements
- Experience: 1–3+ years of experience in data entry, procurement support, or vendor management.
- Technical Proficiency: Strong proficiency in MS Office Suite, particularly Excel (VLOOKUP's, spreadsheets) and experience with an ERP/Purchasing system (e.g., SAP, Oracle, Sage X3) is a plus.
- Attention to Detail: Exceptional accuracy in entering large volumes of numerical and alphabetical data.
- Communication: Excellent written and verbal communication skills for effective interaction with vendors.
- Organization: Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Preferred Qualifications
- Experience in a manufacturing or distribution environment.
- Understanding of procurement processes (PO, Request for Quote (RFQ), Invoicing).
- Accuracy and consistency in repetitive tasks & willingness to learn and receive feedback
- Process-oriented mindset
Responsibilities
- Vendor Data Management: Input, update, and maintain accurate vendor information (contacts, pricing, terms) in our company database/ERP system.
- Document Management & Vendor Requests: Request, receive, and verify vendor documents, including onboarding forms, updated certificates, price lists, and compliance certifications.
- Information Request Coordination: Act as the primary point of contact for routine information requests from vendors, ensuring quick and accurate responses.
- Order Follow-up (Expediting): Monitor open purchase orders and actively follow up with vendors on late orders, ensuring on time delivery and updating internal stakeholders on delays.
- PO Support & Processing: Support the procurement team by entering purchase orders into the system, verifying accuracy of part numbers, pricing, and shipping details.
- Daily Procurement Support: Assist with general procurement administrative tasks, such as scanning, filing, sorting emails, and assisting in the preparation of reports.
