Job Summary
The Procurement Specialist is responsible for managing the end-to-end procurement lifecycle for hardware maintenance and software products supporting TCS large banking account/s. The role ensures timely sourcing, commercial optimization, vendor coordination, quotation management, purchase order processing, contract compliance, and seamless delivery while meeting client commitments and internal governance requirements.
Key Responsibilitie
- sManage the complete procurement process for hardware maintenance renewals and software licensing
- .Engage with OEMs, distributors, and vendors to obtain competitive pricing, quotations, lead times, and commercial terms
- .Evaluate quotations and negotiate pricing, discounts, and payment terms to maximize commercial value
- .Prepare and validate Bills of Materials (BOMs), renewal schedules, and procurement documentation
- .Coordinate with Client Partners, Sales, Finance, Legal, Delivery, and Vendor Management teams to ensure timely procurement and fulfillment
- .Process purchase requisitions, purchase orders, and vendor invoices in accordance with TCS procurement policies
- .Track procurement status, deliveries, renewals, and escalate risks that may impact project timelines
- .Ensure compliance with contractual obligations, licensing terms, OEM policies, and internal governance requirements
- .Maintain procurement trackers, renewal calendars, vendor databases, and commercial documentation
- .Support bid responses, renewals, change requests, and contract amendments by providing procurement inputs and commercial analysis
- .Resolve procurement issues related to pricing discrepancies, licensing, warranty, maintenance coverage, and delivery
- .Build and maintain strong working relationships with strategic vendors, distributors, and OEM partners
.
Required Qualificatio
- nsBachelor's degree in Business Administration, Supply Chain Management, Information Technology, or a related fiel
- d.3–5 years of experience in IT procurement, preferably involving hardware maintenance, software licensing, or technology resellin
- g.Experience working with enterprise OEMs and distributors such as Cisco, Microsoft, Red Hat, Oracle, VMware, Dell, HPE, IBM, or simila
- r.Strong understanding of procurement processes, contract management, and commercial negotiation
- s.Experience supporting large enterprise or banking clients is an advantag
e.
Ski
- llsProcurement and vendor managem
- entCommercial negotiation and cost optimizat
- ionHardware maintenance and software licensing knowle
- dgePurchase order and invoice managem
- entContract and compliance managem
- entStrong analytical and problem-solving ski
- llsExcellent stakeholder management and communication ski
- llsHigh attention to detail and organizational ski
- llsProficiency in Microsoft Excel, PowerPoint, and ERP/procurement systems (e.g., SAP, Ariba, Orac
le)
Key Performance Indicators (K
- PIs)Procurement cycle
- timeOn-time purchase order issu
- anceCost savings achieved through negotiat
- ionsRenewal completion before expira
- tionProcurement accuracy and compli
- anceVendor SLA adher
- enceStakeholder satisfac
- tionReduction in procurement-related escalat
ions
