Title: P2P Specialist (Procure-to-pay Specialist)
Industry: Manufacturing
Location: Philippines (Remote)
Position Status: Full-time, renewable contract
Working Hours: Monday Friday, 8:30 am - 5:30 pm EST time zone
Evlv (short for Evolve) is a US- and Canada-based talent acquisition firm headquartered in Montreal, Canada, specializing in sourcing top talent across industries, with a primary focus on the tech and consumer goods sectors.
About the role:
The P2P Specialist (Procure-to-pay Specialist) will support predominantly Europe and North America organizations in the running of the upfront part of the P2P process for indirect spend, managing and processing incoming quotes, working with vendors and upkeep of reporting documentation as well as working with Procurement team and Accounts Payable teams to ensure a smooth transition of quotes through the system and vendors being paid correctly and promptly.
Key Responsibilities
New Vendor Set-up Management:
- Distribute legal documentation to vendors for signature/review.
- Assist vendors with documentation.
- Input signed legal documents in the Global Vendor Management System.
- Review and verify new vendor numbers and business processes once approved.
Quote Processing:
- Manage and process all incoming quotes.
- Verify coding and input correct quotes in the FIORI system.
- Advise global vendors on PO information once received.
Invoice Processing:
- Manage and process all incoming invoices.
- Obtain appropriate approvals before submission.
- Verify coding and input correct invoices into the system.
- Create a service entry sheet (SES) before submission to the AP team
Procurement category support:
- Assist in the development and execution of category strategies.
- Prepare and maintain detailed spend reports to inform strategic decisions.
- Provide insights and actionable recommendations to support category teams.
- Identify potential opportunities by analyzing spend patterns within day-to-day P2P activities across various business functions.
Reporting and dashboards
- Develop, update, and maintain spend reports for the indirect procurement team
- Organize and manage the spend cube to support category development.
- Design and maintain dashboards for savings initiatives and performance tracking in collaboration with category managers.
Process improvement:
- Identify and evaluate opportunities to enhance existing processes
- Proactively propose ideas and recommendations for improvement
- Lead the implementation of process enhancements to ensure successful adoption
- Take ownership of projects, provide leadership, and drive the team through to completion
Follow-up/Management:
- Work with the Accounts Payable team to follow up on the status of submitted invoices/quotes.
- Obtain clearance information for global vendors.
Training on the P2P Process:
- Provide training to other end users of the P2P process as needed/requested.
- Support business partners with quarterly P2P process training to ensure understanding and collect feedback.
- Collaborate with other P2P Specialists for process improvement, creation, feedback, and work distribution to meet business needs and ensure vendors are paid on time.
Troubleshooting Issues:
- Support vendors with status updates on setup requests and PO information
- Work with the Accounts Payable team and research in SAP to check vendor payment status.
- Resolve incorrect PO documentation issues (corrections and resubmission for payment).
- Provide further clarification and answer vendor queries regarding business processes.
Required Skills Set:
- SAP proficiency level
- Analytical thinking, problem-solving, leadership, ownership, and adaptability
- High-level proficiency with MS Office Suite (Word, PowerPoint, Excel, and Outlook),
- Excel reporting, dashboards, and Power BI
- Supporting business with reporting on open POs and spend information
- Excellent communication skills to support internal business partners and provide outstanding customer service
- Subject matter expert in the P2P process to support and guide internal business partners
