Negotiation & Sourcing Strategy: Lead all commercial and pricing discussions to ensure it achieves market-competitive rates.
The Administrative Shield: Manage the end-to-end lifecycle, including contract routing to Legal/Security and formal PO issuance in Coupa.
System of Record Integrity: Capture mandatory contract metadata, service dates, and renewal clauses in Coupa to fuel the Accrual Engine and automate month-end close.
Compliance Enforcement: Strictly enforce the No PO, No Pay mandate and ensure all software/SaaS (regardless of cost) is vetted via the Intake Form.
Managed Receipts: Act as the Receipt Gate by confirming service satisfaction with users and entering confirmation data into Coupa to enable 3-way matching.
Stakeholder Alignment: Act as a dedicated POC for assigned business functions (Marketing, IT, or HR), aligning on project goals before kickoff.
Vendor Accountability: Resolve service/billing issues and utilize Vendor Scorecards to maintain high performance standards.
RACI Model Ownership
Responsible (R): Pre-intake alignment, day-to-day execution, and communication with vendors.
Accountable (A): Intake submission accuracy, commercial negotiations, and the formal system commitment of funds.
Support: Providing the data required for real-time Budget vs. Actual (BVA) tracking and precision cash forecasting.
Qualifications
Experience: 3–7+ years in Procurement, Strategic Sourcing, or Supply Chain management.
Technical Proficiency: Mastery of P2P systems (Coupa preferred, or similar platforms like Ariba/NetSuite).
Financial Literacy: Strong understanding of contract terms, 3-way matching, and financial controls.
Communication: Exceptional stakeholder management skills; ability to influence VPs and Department Heads.
Availability: Must be able to work US-aligned business hours to support real-time global operations.
