Job Summary
The Procurement Intern provides administrative and operational support to the Procurement team. Reporting to the Procurement Manager, this role assists with day-to-day sourcing, purchasing, and negotiation-related tasks, maintains organized procurement documentation and filing, and supports basic data analysis and reporting to help the department run efficiently. This role is ideal for a student or fresh graduate looking to gain hands-on exposure to procurement operations.
Key Responsibilities
Sourcing Support
- Assist in identifying and shortlisting potential suppliers based on department requirements.
- Help gather supplier quotations, catalogs, and product information for comparison.
- Support the team in researching market prices and availability of goods and services.
- Maintain and update the supplier database and contact information.
Procurement & Negotiation Support
- Assist in preparing purchase requisitions and purchase orders for review and approval.
- Support the team during supplier negotiations by preparing comparison sheets and briefing materials.
- Follow up with suppliers on quotations, order confirmations, and delivery timelines.
- Help track purchase order status and flag delays or discrepancies to the Procurement Manager.
Documentation and Filing
- Organize and maintain physical and digital procurement files, including contracts, quotations, and purchase orders.
- Ensure procurement documents are properly labeled, filed, and easily retrievable.
- Assist in preparing and updating procurement checklists, trackers, and standard templates.
- Support document routing for approvals and signatures across departments.
Data Analysis and Reporting
- Assist in compiling procurement data such as spend, pricing, and supplier performance for reporting.
- Help prepare basic spreadsheets, summaries, and trackers using Excel or similar tools.
- Support the team in identifying simple trends or discrepancies in procurement data.
General Administrative Support
- Provide day-to-day administrative support to the Procurement Manager and team members.
- Schedule meetings, prepare materials, and take minutes for procurement-related discussions.
- Perform other ad hoc administrative tasks as assigned by the Procurement Manager.
Qualification & Requirements
Education:
- Currently pursuing or a recent graduate of a Bachelor's degree in Supply Chain Management, Business Administration, Office Administration, Accountancy, or a related field.
Experience:
- No prior professional experience required; exposure to office or administrative work is an advantage.
- Basic understanding of procurement, purchasing, or supply chain concepts is a plus.
- Familiarity with Microsoft Office applications, particularly Excel, Word, and Outlook.
Availability to commit to the required internship duration (e.g., 3–6 months) is required.
Skills & Competencies
- Basic knowledge of sourcing, procurement, and negotiation concepts
- Strong organizational and filing/document management skills
- Proficiency in Microsoft Excel, Word, and Outlook
- Good attention to detail and accuracy in data handling
- Willingness to learn and take direction from the procurement team
Soft Skills:
- High attention to detail and accuracy in completing tasks.
- Good communication and interpersonal skills.
- Proactive, eager to learn, and open to feedback.
- Ability to manage multiple tasks and meet deadlines.
- Collaborative and able to work well within a team.
- Professional, reliable, and committed to confidentiality.
GROWTH AND DEVELOPMENT OPPORTUNITIES
- This role offers hands-on exposure to real-world procurement operations, working closely with the Procurement Manager and cross-functional teams such as Finance and Operations.
- Provides a strong foundation for a future career in procurement or supply chain management, with potential pathways toward roles such as Procurement Assistant, Purchasing Coordinator, or Junior Buyer.
- Opportunities to learn about sourcing, supplier management, contract basics, and procurement systems through mentorship from experienced procurement professionals.
- Develops practical skills in document management, data organization, and basic procurement analysis—valuable competencies for entry-level supply chain roles.
WORK ENVIRONMENT
- Work is conducted in an office setting, supporting the Procurement team with day-to-day administrative tasks.
- Requires regular coordination with internal departments and occasional communication with suppliers.
- May require additional focus during peak procurement periods or document filing clean-ups.
- Onsite work arrangement required for the duration of the internship.
- Standard office hours; no travel required for this role.
EQUAL OPPORTUNITY STATEMENT
Dermorepubliq is an equal opportunity employer and is committed to fostering a diverse and inclusive work environment
