Procurement Executive

About the Role:

The Procurement Executive is responsible for managing the end-to-end purchasing process of materials and required for ELV and electrical projects -under fast turnaround and tight project schedules. From sourcing and price negotiation to purchase order creation and delivery tracking.

This role requires a strong understanding of technical products (ELV, electrical, network), the ability to interpret project BQs, datasheets, and specifications, supplier negotiation skills, and cross-team coordination with project, sales, and finance departments.

You must ensure accurate, timely, and cost-effective procurement aligned with project specifications and delivery timelines.

What You'll Do:

. Coordination: Work with project teams to consolidate purchase requests and plan material delivery timelines.
. Technical Review: Read and interpret datasheets, supplier cut sheets, technical specs, and material samples to ensure compliance with BQ or tender requirements.
. BQ Interpretation: Analyze Bill of Quantities (BQ) to identify exact material specs and quantities required for each project.
. Quotation Analysis: Evaluate supplier quotations, review technical specs, and ensure completeness before approval.
. Sourcing: Liaise with local and China suppliers for ELV & electrical materials & tools (CCTV, UPS, Cabling, Trunking, DBs, etc.).
. Negotiation: Negotiate for better pricing, payment terms, and lead times.
. Order & Delivery: Issue POs, DOs, and coordinate shipments and deliveries to site/ warehouse on time.
. Issue Resolution: Resolve delays, logistics issues, or product defects with suppliers.
. Returns & Claims: Coordinate returns, replacements, exchanges, and warranty claims for wrong, damaged, faulty goods.
. Documentation: Maintain organized procurement files including PO, DO, supplier quotes, datasheets, invoices, and warranty records.
. Database Management: Build and update catalogues of frequently used parts, approved suppliers, and pricing history.
. Budget Control: Keep purchases within BQ/quotation budgets and notify the team of cost overruns or price changes.
. Compliance: Ensure proper documentation and filing of procurement transactions for audit and project handover
. Supplier Relations: Build long-term relationships with key suppliers, negotiate better terms, discounts, rebates, and pricing.

What We're Looking For:

. Education: Diploma/Degree in Business, Engineering, Supply Chain, or related fields.
. Industry Background: 3-5 years of procurement experience in construction/ M&E/ ELV/ Electrical installation works.
. Technical Knowledge: Familiar with ELV systems such as CCTV, card access, PA, intercom, and structured cabling able to read product datasheets and compare specs.
. Familiar with sourcing from China and coordinating import logistics.
. BQ Literacy: Comfortable reading construction or tender documents (BQ), identifying correct items, and matching them to supplier quotes. Skilled in Microsoft Excel and ERP systems.
. Good negotiation and communication skills.
. Fast, adaptable, and responsive - able to manage multiple orders across concurrent projects.
. Strong sense of responsibility and initiative able to work independently without micromanagement.