Position Description
Title
P&I Procurement Coordinator – Manufactured Meat
Location
Offshore
Incumbent
New Position
Division
DON
Reports to
Head of Commodities – Import & Coordination
Group
Verification
Verify process required
Business context
GWF is one of Australia and New Zealand's largest food manufacturers employing around 6,000 people across 40 sites. GWF's product range is diverse and includes leading brands of breads, baked goods, smallgoods, flour, milled products and animal feed. GWF's business units include: Tip Top, DON, MAURI, Yumi's and Jasol.
GWF is a wholly owned subsidiary of Associated British Foods plc (ABF), one of the world leading food companies. ABF operates in four categories: grocery; primary food agriculture; ingredients; and retail. ABF employs around 132,000 employees in 53 countries across the globe, with sales of £1 7.0 bn and adjusted operating profit of £1,435m.
Operating across many growth markets, GWF is in a prime position to leverage its diverse range of businesses. To extract maximum value, these ambitious plans require significant uplift in leadership and organisational capabilities, underpinned by a high-performance culture.
DON context
Since 1947, the DON name has been synonymous with ham, bacon and Smallgoods Australia-wide. This recognition stems from a passion and dedication to quality, first instilled by Australian butcher R.J. Gilbertson. Today DON is one of Australia's largest Smallgoods manufacturers, proudly producing our award winning hams, bacon, salami, franks and continentals from our Castlemaine site in Victoria. We're a leading regional employer and proud of our long heritage and enduring commitment to the tradition of the Smallgoods we produce.
Our journey has been one from small family businesses to large ones and now as part of the GWF family, which is still largely owned by the Weston family. It's a gritty, down to earth business with its roots in the country, in farming, in butchery and in the art of crafting food that brings out the good, by relentlessly adding value from paddock to plate.
We have a commitment to making our business sustainable for the long term. We have a continuing belief that we can make this business even better by:
- Creating joy for our consumers and value with our customers
- Driving efficiency through the supply chain
- Caring for our people, our communities and our planet.
That's why at DON, our purpose is crafting food that brings out the good
Position purpose
The purpose of the P&C Procurement Coordinator- Manufactured Meats is to ensure supply to site for all Packaging and Ingredients requirements.
Responsibilities
Performance Indicators
Don Production P&I & Cartons
Daily carton order entry
Ingredients order entry
Outstanding order follow up / ETA tracking
- Ensure carton order deliveries are as requested
Consumables & Other Factory Requirements
Order entry for onsite PPE needs
Order entry for cleaning & site consumable needs
- Ensure order s deliveries are as requested
Procurement Meeting
Track P&I issues to report to the business and share with Procurement Leads
- Ensure Issues Log is updated
Code Creation
Set up new codes for all P&I needs
- Create new codes in SAP as required
Workflow
Resolve AP Workflow issues as they arise
- On time payments not held up by outstanding workflow issues
Ingredient Shelf Life Extension
Work with Procurement Planner to manage shelf life of ingredients and request extension if required
- No stock write offs due to out of date
Health, Safety and Environment
Ensure compliance with the Company's health, safety and environment policies and procedures (
Proactively help build and promote a safety culture across the National/Operations teams.
Ensure that workplace injuries and/or illnesses are managed in accordance with Company and Legislative and requirements.
Work to protect the environment from potentially harmful business practices while also protecting employees from environmental hazards in the area.
Complete all Company health, safety and environment training as directed by the Learning & Development and Training team.
- Participated in GWF safety programs including safety walks and TalkSafe meetings.
- 100% compliance to conduct a minimum of one safety and one environment walk per quarter.
- Demonstrated contribution to help build and promote a safety culture.
- Safety and Environment initiatives have been identified and supported to deliver a safer and provide a more environmentally aware working environment.
- Safety and Environment reporting has been recorded in a timely & accurate manner.
- All online health, safety and environment training has been completed within timeframes provided.
HSE Roles & Responsibilities
GWF CEO
- Accountable for the HSE performance of all the GWF operations
GWF Officer
- Exercise and demonstrate due diligence in relation to HSE
Manager of each GWF division, site or project
- Accountable for the HSE performance of the operation
- Effective implementation of the GWF HSE Management standards
- Develop, implement and maintain a system for the recognition of and where appropriate, reward of outstanding contribution to HSE or for good HSE performance.
All Managers
- Have measurable HSE performance goals as part of their personal objectives
- Have measurable HSE performance goals as part of their performance appraisal
- Engage in two-way safety and environment conversations with employees, business partners, stakeholders and regulators
- Demonstrate visible leadership and proactive commitment to HSE through personal examples, by promoting initiatives and encouraging strong teamwork at all levels
Line Managers
- Accountable for the HSE performance of the operations reporting to them
- Ensuring the operations meet the requirements of the GWF HSE management standards
GWF Personnel
- Have a duty to carry out their work in a manner that does not present a risk to themselves, to others or the environment
Business unit / Team structure
Key communication contacts
Contact
Purpose and frequency of contact
Head of Commodities – Import & Coordination
Leader – daily
Fresh & Procurement Director
Business Unit Director – as required
Procurement Planner
Team member – as required
Meat Procurement Coordinator – Domestic & E e xport
Team member – as required
Procurement & Fresh Team
As required
Key Suppliers contacts
Relationship building, consultation, negotiation, performance management and problem solving
Challenges
Types of challenge or judgement
How the role deals with this
Fulfilment issues
Working with supplier on alternative production options or liaising with the team to work through solution with customer
Quality issues
Work with key stakeholders to resolve quality issues to ensure continuity of supply and ensure suppliers implement corrective actions
Business Continuity
Work with supplier and internal stakeholders team to identify alternative supply solutions
Workload management
Often required to juggle a range of priorities. Meanwhile, requests for new tasks can arrive at any time and with very short turnarounds
Accountabilities – resource & financial
People management
Expenditure (current year budget)
Direct reports
0
Total operating cost
including payroll cost that this role is directly responsible for
N/A
Indirect reports ie managed through subordinates
0
Revenue
Other Financial/Resources data
Revenue target for current financial year
N/A
% of Revenue responsible for
N/A
Knowledge, experience and education
Formal Qualifications
Required or Desirable
Tertiary qualification in a related discipline
Desirable
Knowledge/skills/experience
Why important & how used in role
Experience Required
Minimum 2 years Procurement experience
Basic knowledge and experience to ensure work can be undertaken using own initiative
Systems
Medium to advanced Microsoft Office and SAP level user
Knowledge and experience required to ensure work can be undertaken using own initiative
Detail orientation
High attention to detail
Required to achieve thoroughness and accuracy when accomplishing tasks through concern for all the areas involved.
Effective communication skills
Stakeholder engagement and influencing skills
Demonstrated ability to mix professionally and build effective relationships at all levels internally and externally
Effective communication and relationship skills are required to interact with all parts of the business and suppliers/internal stakeholders on a frequent basis to deliver business outcomes.
Effective communication that builds trust
Analytical and problem solving ability
Able to provide insight and quickly identify a way forward when presented with issues
Proven analytical and problem solving skills to support the team w hen system issues arise - required to make quick decisions, and put clear actions into place to proactively address problems on a daily basis
Process improvement
Proven experience identifying and deploying process improvements
Keeping improvements simple and relevant is a key behaviour expected from all people at GWF and this role is tasked with maintaining a best practice approach for team delivery
Prepared by
Name
Kara Ryder
Position
Head of Commodities – Import & Coordinator
Signature
Date
Authorised by
Dwight Bibbs
Position
Fresh & Procurement Director
Signature
Date
Authorised by
Tess Lawrence
Position
People & Performance Business Partner
Signature
Date
Position description: P&I Procurement Coordinator – Manufactured Meat, September 2024
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