Position Title: Procurement & Contracts Administrator (AU Construction)
Schedule: Monday – Friday, 9:00 am - 5:30 pm VIC, AU Time or 7:00 AM – 3:30 PM PH Time
Holiday to follow: VIC, AU Holidays
Workdays: Mon - Fri
Work Set-up: Work From Home or office.
Work Details: Full-time
Position Overview
Our client is a boutique residential builder based in Victoria, specializing in high-end custom home builds, home extensions, and extensive renovations.
They are seeking a structured, proactive Contracts & Procurement Administrator to support the Director and owner in delivering premium residential projects. This role manages the administration behind the end-to-end Design and Construct workflow, from initial council permits through to construction and landscaping. Proficiency in Beams Construction Software (or a highly similar residential platform) is essential to maintaining their high standards of financial precision and client transparency.
Key Responsibilities
1. Purchasing & Contract Administration
- Generate, issue, and manage trade contracts and purchase orders through Beams Construction Software.
- Prepare and manage clear, fixed-price written quotes and highly customized building specifications.
- Audit and verify subcontractor progress claims and variation requests against approved project budgets before approval.
- Coordinate the administrative backlog for building and planning permits, ensuring town planning approvals are systematically tracked and filed.
2. Estimating Administrative Support
- Assist the business owner in reviewing architectural layouts and drafting designs to help process material take-offs and initial specifications.
- Reach out to preferred network of trade partners and material suppliers to secure accurate pricing and firm lead times.
- Keep rate libraries, product selections, and custom pricing models completely up to date within our ERP system.
3. Operations & Schedule Management
- Track and adjust project schedules to align with the on-site workflows
- Organize and align product arrival dates with site supervisors and subcontractors to guarantee minimal fuss and seamless execution on-site.
- Monitor project milestones and flag supply-chain bottlenecks or schedule adjustments proactively.
Qualifications and Experience
- Industry Experience: 2 to 3 years of administration experience in the Australian residential construction industry, with a solid grasp of local planning, building codes, and subcontractor workflows.
- Technical Software Expertise: Hands-on experience navigating Beams Construction Software is preferred. Experience with systems such as Databuild or Buildertrend will be considered.
- Communication & Cultural Fit: Flawless written and spoken English communication skills. You will be a core touchpoint for our designers, suppliers, and tradespeople, reflecting our core values of respect, honesty, open communication, and clarity.
- Project Familiarity: Direct experience handling the administration for residential variations, extension packages, or custom architectural builds will be a significant advantage.
