Procurement Assistant (Project-Based)

KEY RESPONSIBILITIES

• Record and monitor Purchase Requisitions (PR) received from the managed Condominium Corporations (Condo Corps).
• Assist in the creation, processing, review for accuracy, tracking, and monitoring of purchase orders for on-time delivery.
• Coordinate with the Technical Support Group (TSG) for the evaluation of specifications and/or terms of reference (TOR) stated in the PR.
• Research and identify potential suppliers/vendors and maintain a comprehensive, up-to-date supplier database.
• Solicit and collect price quotations from accredited bidders based on the submitted PR.
• Negotiate with chosen bidders to secure the best and final prices.
• Prepare the Abstract of Bids (AOB) based on consolidated/validated quotations.
• Monitor the complete approval and release of the AOB and Purchase Order (PO) from the GPMC Head Office.
• Maintain accurate and organized procurement records, contracts, and supporting documentation.
• Help ensure strict compliance with company procurement policies and relevant regulatory requirements.
• Monitor and update inventory levels and assist in conducting regular stock counts.
• Coordinate with relevant departments and Property Management Offices (PMO) for urgent/emergency material or service requirements.
• Prepare various reports, notes, and summaries as needed for the Procurement Manager.
• Provide general administrative support to the procurement team.

QUALIFICATIONS

• Bachelor's Degree in Business Management or any related course
• With at least one year of relevant work experience
• MS Office Proficient (Word, Excel, PowerPoint)
• Good interpersonal skills
• Keen to details
• First contract - 3 months Project-Based