Procurement Assistant

**Procurement Assistant**

iOpex Technologies Philippines · BGC, Taguig (100% On-site)

**Immediate hiring — candidates who can start ASAP are highly preferred!**

**About the job**

**Position Overview**

The Procurement Associate supports the end-to-end purchasing process, ensures the timely acquisition of high-quality goods and services, and maintains strong vendor relationships. This role balances administrative diligence with analytical sourcing to optimize company spend and ensure seamless supply chain and operational support.

**Key Responsibilities**

- **Purchase Order Management:** Process purchase requisitions, generate accurate Purchase Orders (POs), and track them through approval, delivery, and invoicing stages.

- **Vendor Management:** Research new vendors, assist in onboarding suppliers, maintain updated vendor databases, and evaluate supplier performance on delivery times, quality, and pricing.

- **Sourcing & Negotiations:** Assist in obtaining competitive quotes (RFQs/RFPs), analyze pricing trends, and negotiate basic terms to secure cost-effective deals without compromising quality.

- **Inventory & Delivery Tracking:** Coordinate with logistics and warehouse teams to monitor delivery schedules, resolve shipment discrepancies (e.g., damaged goods, incorrect quantities), and expedite urgent orders.

- **Compliance & Documentation:** Ensure all procurement activities comply with internal company policies, financial guidelines, and legal regulations. Maintain meticulous records of contracts, receipts, and pricing histories.

- **Financial Reconciliation:** Partner with the Accounts Payable department to resolve billing or invoice discrepancies and ensure accurate, timely payments to vendors.

**Qualifications & Skills**

- **Education:** Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Finance, or a related field.

- **Experience:** At least 1 year of experience in procurement, purchasing, supply chain, or an administrative/analytical role supporting financial operations.

- **Technical Proficiency:** Experience with ERP or procurement software (e.g., SAP, Oracle, NetSuite, Coupa, or similar platforms); strong proficiency in Microsoft Excel (data sorting, pivot tables, VLOOKUPs).

**Core Competencies**

- **Attention to Detail:** High accuracy in handling numbers, legal clauses, and tracking data.

- **Negotiation Skills:** Ability to tactfully communicate requirements and find mutually beneficial pricing.

- **Problem-Solving:** Quick to identify and resolve supply chain bottlenecks or billing issues.

- **Communication:** Exceptional written and verbal communication skills for building internal stakeholder trust and managing external vendor relationships.

**Work Setup:** 100% Onsite — BGC, Taguig

**Availability:** Immediate start preferred