A. Essential Functions
Travel & Expenses Management for Global Procurement
- Establishing travel quotes following the ICTSI Travel policy
- Ensuring bookings are timely executed, including visa, air, land and hotel requirements
- Preparing and Processing Travel Approval Forms and Travel Expenses Reports
Administrative Support for international employees
- Processing house-related expenses
- Processing school-related expenses
Meetings Planning & Follow-up
- Plan Global Procurement internal meetings, team building and other group activities
- Plan Terminal Procurement monthly review meetings
- Plan Supplier Quarterly Business Review meetings
Procurement Support as required to Category Manager and Buyers
- Launch and Monitor Sourcing events
- Schedule pre-bid meetings
- Download and check complete submissions in Ariba
- Prepare comparative statements for Category Managers and Buyers review.
- Liaise on with back-office team for routing contracts for signatures.
- Prepare Supplier Accreditation Evaluation Reports
B. Knowledge and Experience
Demonstrate knowledge and experience on:
- Administrative task management
- Use of MS Office applications
- Use of E-Procurement Systems
- Ideally SAP ARIBA and SAP ECC (MM)
- Project Management
Educational Attainment:
- At least a Bachelor's/ College Degree, preferably under Engineering/ Technical Course
Work Experience
- 1-2 years experience in Procurement preferably in the port/ FMCG (non-food)/ technology industry
