Role Purpose
To provide administrative and operational support to the Procurement team located in UK & USA, ensuring that purchasing activities are accurately recorded, orders are processed efficiently, and supplier information is maintained in line with company procedures.
Reporting to the UK Procurement Manager.
Key Responsibilities (Additions)
- Raise, process, and maintain purchase orders in line with approved requests and procurement procedures
- Update and maintain purchase order confirmations to ensure delivery information is accurate and current
- Monitor order progress and produce regular follow-up reports to track outstanding purchase orders
- Identify delivery shortages and liaise with suppliers to confirm delivery dates for outstanding balances
- Investigate and correct purchase orders showing default, incorrect, or historic dates (e.g. 01/01/1990, 01/01/1950, or any past dates)
- Proactively follow up with suppliers to resolve delivery delays, discrepancies, and outstanding items
- Assist with resolving invoice queries in collaboration with suppliers and internal teams
- Maintain accurate procurement records, including supplier details, pricing, contracts, and documentation
- Support the procurement team with data entry, reporting, and document control
- Support compliance with procurement policies, procedures, and audit requirements
- Provide general administrative support, including filing, email management, and record keeping
Skills and Competencies
- Strong organizational and administrative skills
- High level of attention to detail and accuracy
- Good communication skills, both written and verbal
- Ability to manage multiple tasks and meet deadlines
- Confident using Microsoft Office (especially Excel and Outlook)
- Ability to work well independently and as part of a team
Knowledge and Experience
- Previous administrative experience (procurement or admin experience desirable)
- Familiarity with purchase order systems or ERP systems is an advantage
- Understanding of basic procurement and purchasing processes is desirable
Qualifications
- Relevant business or administration qualification preferred but not essential.
- Amenable to work on Mid-Shift (3:00PM – 12:00AM, PHT)
- Amenable to work in Alabang, Muntinlupa.
How to Apply
If you are interested in this opportunity, please email [Confidential Information] with the following:
- Updated CV/Resume.
- A one-page personal cover letter (optional)
