Job Description
The Procure-to-Pay Specialist is responsible for executing daily operational activities related to invoice processing, purchase order creation, document indexing, batching, and vendor-related transactions in an accurate, timely, and efficient manner.
The role ensures compliance with P2P policies, supports seamless invoice-to-payment processes, and contributes to high-quality service delivery for assigned business units.
The position ensures accuracy, completeness, and timeliness of all assigned accounts payable activities for supported business units.
Responsibilities
Invoice Processing (IP)
- Scan, index, and batch invoices into the system, ensuring accuracy in key fields (invoice number, vendor ID, invoice amount).
- Perform data entry and validation of invoice information.
- Maintain orderly filing and record‑keeping of documents for audit and reference.
- Support timely submission of invoices for matching and payment processing.
Purchase Order (PO)
- Create Purchase Orders (PO) based on approved requests and supporting documents.
- Ensure timely grouping of IFS jobs and submission to Accounts Payable for processing.
- Monitor and help resolve Open PO items and daily problem logs by coordinating with Operations, Customer Service, and Finance.
- Send reminders to process owners for pending PO approvals before period closing.
- Raise VMA, PHC, or Credit Memos following the established P2P Operating Manual (POM).
Employee Expense & Reimbursement (EER)
- Audit and process employee expense submissions in Concur in accordance with Global Admin Procedures and Policies (GAPP).
- Process manual travel expense reports for countries not using Concur, using Walker and SAP.
- Handle related tasks such as History Correction Forms, manual cheque postings, and payment notifications to employees or AMEX.
- Review and process U.S. P‑Card transactions for proper documentation.
- Ensure compliance with policies, SLAs, and KPIs.
- Support troubleshooting, testing, and resolution of EER‑related issues.
- Contribute to process improvements and assist with documentation requests for internal and external audits.
Qualifications
- Bachelor's degree in accountancy, Finance, or related field.
- CPA, ACCA, or related professional certification (advantage but not required).
- Minimum 3–5 years of experience in Procure to Pay, Invoice Processing, Purchase Order.
- Experience in a Global Finance Shared Services environment or logistics industry is preferred.
- Solid working knowledge of IFRS and relevant local accounting/tax requirements.
- Strong analytical skills, high attention to detail, and ability to work under pressure and tight deadlines.
- Excellent communication skills (written and verbal) with ability to coordinate with global stakeholders.
- Proficient in Microsoft Office; advanced Excel skills preferred.
- Experience using SAP or other ERP platforms.
