We are looking for a PR Specialist to manage and streamline our clinic bookings and public relations activities. This role is ideal for a highly organized and detail-oriented professional who thrives in a fast-paced environment, understands influencer and stakeholder coordination, and can ensure seamless execution of PR-related initiatives.
You will play a key role in coordinating ambassador and influencer clinic visits, maintaining strong relationships with Key Opinion Leaders (KOLs), and supporting cross-functional teams to deliver exceptional brand experiences. From scheduling and logistics to documentation and data management, you will ensure that all PR touchpoints are well-organized, efficiently executed, and aligned with brand and campaign objectives.
Key Responsibilities
Clinic Coordination & Ambassador Bookings
- Coordinate and manage bookings across clinics for ambassadors, influencers, media, and partners
- Collaborate with clinic teams to ensure smooth scheduling and execution of treatments
- Provide real-time updates on schedules and proactively resolve conflicts
- Align clinic visits with PR campaigns and brand initiatives
Influencer & KOL Relationship Management
- Build and maintain relationships with influencers, KOLs, and media partners
- Serve as the main point of contact for PR-related clinic engagements
- Track influencer visits, treatments, and engagement history
- Support identification and engagement of relevant influencers
Administrative & Documentation Support
- Process payments, reimbursements, and billing documentation
- Handle contracts, notarization, and filing of official documents
- Ensure proper documentation and coordination with internal teams
Data Management & File Organization
- Maintain organized filing systems and trackers for PR activities
- Manage booking logs, spreadsheets, and documentation records
- Regularly audit files for accuracy and completeness
Cross-Team Coordination
- Work closely with PR, Brand, and Operations teams
- Support campaign activations, events, and influencer visits
- Assist with logistics for shoots and content creation
Brand Representation & Client Experience
- Uphold premium brand standards in all interactions
- Ensure a seamless and high-quality experience for all guests
- Maintain professionalism and confidentiality when handling high-profile individuals
Qualifications
Education
Graduate of Bachelor's Degree in Public Relations, Communications, Marketing, Business
Administration, or related field.
Experience
- At least 1–2 years of experience in PR, influencer relations, brand partnerships, or administrative coordination
- Experience working and coordinating with influencers, celebrities, media personalities, or high-profile clients is an advantage
- Strong organizational and multitasking skills
- Excellent interpersonal and relationship management skills
- Highly detail-oriented with strong documentation and file management abilities
- Proficient in Google Workspace (Google Sheets, Docs, Drive) and digital tracking systems
- Ability to work in a fast-paced, highly collaborative environment
- Flexible and willing to work on weekends when necessary, to support ambassador clinic bookings, visits, and PR-related activities
- Strong understanding of beauty, aesthetics, and lifestyle industries
- Ability to maintain confidentiality and professionalism when working with VIP clients, ambassadors and influencers
- Proactive, solution-oriented, and capable of anticipating operational needs
