Power Submitter (Regulatory & Copy Approval)
Location: Philippines, Remote
Employment Type: 12-Month Fixed-Term Contract (via Kelly, outsourced to a leading global MedTech organisation)
Start Date: Immediate
About the Role:
Kelly is recruiting a Power Submitter to join a leading global medical technology organisation on a 12-month fixed-term contract.
This role plays a critical part in supporting the EMEA copy approval process by ensuring advertising, promotional materials, and claims submissions are accurate, compliant, and complete. Working closely with Marketing, Content Owners, and cross-functional stakeholders, you will manage submissions from initiation through approval, helping to improve first-pass quality, reduce rework, and accelerate approval timelines.
This is an excellent opportunity for someone with experience in a regulated environment who enjoys working in a fast-paced, collaborative, and quality-driven setting.
Key Responsibilities:
Copy Approval & Submission Management
- Manage end-to-end submission activities within the copy approval process for promotional materials and product claims.
- Prepare high-quality, compliant submissions, ensuring all required documentation is complete prior to workflow initiation.
- Validate claims, supporting references, metadata, and submission accuracy to maximise first-pass approval rates.
- Perform quality checks to ensure submissions meet standard operating procedures and are in their final approved format.
- Monitor submission progress throughout the approval workflow and proactively manage timelines.
- Respond to reviewer and moderator feedback, implementing updates accurately and efficiently.
- Coordinate resubmissions and ensure all requested changes have been fully addressed before re-entering the approval process.
- Independently prioritise multiple submissions across different markets while maintaining quality and compliance.
Claims & Asset Management
- Ensure approved claims are correctly linked and maintained in accordance with established claims lifecycle processes.
- Support change control activities relating to approved claims and promotional materials.
- Upload and maintain final approved assets and supporting documentation within the digital asset management system.
- Ensure documentation is accurate, complete, and compliant with record retention requirements.
Process Excellence
- Maintain compliance with internal procedures, quality standards, and regulatory requirements.
- Identify opportunities to improve submission quality and operational efficiency.
- Support continuous improvement initiatives aimed at reducing rework and accelerating approval timelines.
- Build effective working relationships with cross-functional teams across the EMEA region.
Skills & Experience:
Essential Experience
- Minimum of 2 years professional experience in a business or operational support environment.
- At least 1 year of experience in a regulated industry, such as medical devices, pharmaceuticals, healthcare, or life sciences.
- Experience managing documentation, workflows, or approval processes within a quality-focused environment is highly desirable.
Education
- Bachelor's degree or equivalent professional experience.
- Strong written and spoken English (degree taught in English or equivalent proficiency).
Key Skills
- Excellent organisational and administrative skills with strong attention to detail.
- Ability to work independently while effectively managing competing priorities.
- Strong communication and stakeholder management skills.
- Collaborative approach with experience working across cross-functional and matrix organisations.
- Problem-solving mindset with a focus on quality and continuous improvement.
- Ability to work with urgency while maintaining accuracy.
- Comfortable working in international and multicultural environments.
- Quick learner with a proactive and adaptable approach.
Technical Skills
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Strong Excel skills.
- Experience with reporting or analytics tools such as Power BI or Tableau is advantageous.
- Experience with copy approval, regulatory workflow, or digital asset management platforms is beneficial.
Why Join
- Immediate start opportunity.
- 12-month fixed-term contract with Kelly, supporting a globally recognised MedTech organisation.
- Opportunity to work with international stakeholders across the EMEA region.
- Gain valuable experience within a highly regulated, quality-driven environment.
- Flexible location across Eastern Europe or South Africa.
