Portfolio Operations Coordinator (Real Estate & Property Management)

Role Overview

The Portfolio Operations Coordinator serves as the central operational hub supporting a multi-property residential portfolio. This role exists to ensure that critical workflows—ranging from lease administration to compliance tracking—are executed accurately, efficiently, and proactively.

You will work closely with leadership, property managers, vendors, and legal partners to coordinate operations across multiple properties. The role is highly execution-focused, requiring strong organization, attention to detail, and the ability to manage multiple concurrent workflows independently.

This is a high-trust position for someone who thrives in fast-paced environments, takes initiative without prompting, and consistently ensures that nothing falls through the cracks..

Requirements

Must-Haves (Required)

• 3+ years of experience in operations, administrative coordination, or property management support
• Exceptional attention to detail with a strong track record of accuracy
• Highly proactive, self-starter mindset with the ability to manage tasks independently
• Strong organizational skills and ability to manage multiple workflows simultaneously
• Professional-level English communication (written and verbal)
• Ability to handle confidential information with discretion
• Reliable and responsive work style, including availability during high-demand periods

Nice-to-Haves (Preferred)

• Experience in real estate, property management, or similar operational environments
• Familiarity with property management systems such as Yardi, OneSite, Entrata, or Appfolio
• Experience supporting multi-location or multi-stakeholder operations
• Strong spreadsheet skills for tracking and reporting

Tools Proficiency

Must-Haves (Required)

• Google Workspace (Docs, Sheets, Gmail)
• Slack
• VoIP or phone systems

Nice-to-Haves (Preferred)

• Yardi
• OneSite
• Entrata
• Appfolio
• DocuSign
• Asana or equivalent task management tools