Overview
The PMO Assistant provides administrative and operational support to the PMO Manager to
ensure projects are delivered on time and within budget. This role focuses on maintaining
project documentation, tracking key performance indicators (KPIs), and facilitating
communication between regional teams and headquarters.
Key Functions and Responsibilities
1) Governance & Standards
- Assist in maintaining project management templates, tools, and best practices.
- Monitor project compliance with governance frameworks and ensure all required documents are ready for stage-gate reviews.
- Help organize project intake and approval documentation.
2) Strategic Planning & Task Governance
- Update and track regional implementation plans based on headquarters strategic objectives.
- Gather data for the preparation of accurate and timely progress reports.
- Monitor project schedules and track the status of non-EPC project acceptance.
- Maintain dashboards for Key Performance Indicators (KPIs) and project milestones.
3) Cross-Functional Coordination & Stakeholder Management
- Strengthen collaboration with NETCON, CTO/A, Marketing, O&M, SAM, and Sales teams to ensure alignment across all initiatives
- Manage vendor relationships, including communication, risk identification, performance monitoring, and regular evaluation.
- Lead the resolution of critical, complex, and long-standing project issues.
- Provide coordination and operational support to regional marketing and network operations teams as required.
4) Financial & Resource Administration
- Support the initiation and tracking of Engineering Orders (EO) and Purchase Orders (PO).
- Assist in tracking project budgets, forecasts, and team expense reimbursements.
- Maintain records for production resources, such as vehicle logs and material utilization.
- Coordinate team schedules, travel arrangements, and leave applications.
5) Performance Monitoring, Reporting & Issue Resolution
- Conduct regular project progress reviews, track key performance indicators, and proactively identify and mitigate risks.
- Prepare and submit accurate, timely, and comprehensive progress and management reports.
- Actively drive priority projects to support market requirements and address systemic or recurring operational issues.
6) Quality, Safety & Resource Management
- Assume overall accountability for project quality and safety across civil works, transmission
equipment installation, OSP, data centers, and related activities.
- Ensure compliance with quality assurance standards, cost control measures, and safe
construction practices throughout the project lifecycle.
- Manage production resources (e.g., vehicles and materials), establish approval and utilization
procedures, and ensure efficient allocation.
7) Team Development & Administrative Leadership
- Develop recruitment plans, optimize organizational structure, conduct training programs,
and perform competency and performance assessments.
- Recommend promotions, disciplinary actions, and capability development initiatives as
appropriate.
- Lead training and performance management of the Construction Management (CM) team to
enhance technical capability and collaboration.
- Manage business travel, field deployment, work schedules, and review team leave
applications.
- Coordinate internal and external regional resources to ensure alignment with construction
and delivery requirements.
- Perform additional tasks and responsibilities as assigned by senior management.
Qualifications:
• Bachelor's degree in Business, Engineering, IT, or related field.
• PMP, CAPM, PRINCE2, or equivalent certification preferred.
• 3–8+ years of experience in project/program management or PMO roles (level-dependent)
Required Expertise
• Strong understanding of project, program, and portfolio management principles.
• Proficiency in PM methodologies (Agile, Waterfall, Hybrid).
• Excellent analytical, reporting, and communication skills.
• Stakeholder management and facilitation capabilities.
• Risk, issue, and change management expertise
