Our Company
At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.
What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.
The Role
We are seeking a highly proactive and detail-oriented
Pipeline Sourcer / Research Administrator to support an executive search team. This role is instrumental in identifying, engaging, and managing high-quality candidate pipelines while ensuring seamless recruitment administration and data integrity.
The ideal candidate is tech-savvy, intellectually curious, and thrives in a fast-paced, performance-driven environment. With a strong interest in finance and talent acquisition, this individual will play a critical role in delivering exceptional candidate experiences and supporting strategic hiring initiatives.
Location: Must be in Colombia – Remote.
Environment: Colombian and International Teams.
Language: Advanced English (B2+ - C1).
Timezone: Monday to Friday – 9:00 AM – 6:00 PM EST.
Contract: Non-fixed Term Colombian Contract.
Requirements
- 2–4 years of experience in recruitment sourcing, talent research, or recruitment administration.
- Proven experience sourcing candidates for professional services, finance, or executive search roles.
- Strong proficiency with LinkedIn Recruiter, ATS platforms, and sourcing tools.
- Excellent written and verbal communication skills in English.
- High level of attention to detail and organizational skills.
- Ability to work full-time, 9:00 AM – 6:00 PM Eastern Time, in a fully remote environment.
Preferred Qualifications (Nice-to-Haves)
- Experience working in an executive search or retained search firm.
- Background or demonstrated interest in finance, investment banking, private equity, or related industries.
- Familiarity with CRM systems, automation tools, and recruitment analytics platforms.
- Experience supporting U.S.-based clients or global recruitment teams.
Skills & Competencies
- Advanced research and analytical thinking
- Technical proficiency and adaptability to new tools
- Creativity in sourcing strategies and candidate engagement
- Strong time management and multitasking abilities
- Proactive mindset with a high degree of ownership and accountability
- Collaborative approach with a commitment to excellence and continuous improvement
Education
- Bachelor's degree in Business Administration, Psychology, Human Resources, Finance, or a related field.
- Equivalent practical experience in recruitment, sourcing, or talent research will also be considered.
Experience
- 2–4 years of hands-on experience in talent sourcing, recruitment research, or recruitment coordination.
- Experience working with executive search firms, staffing agencies, or in-house recruitment teams is highly valued.
- Proven track record of building candidate pipelines and supporting end-to-end recruitment processes.
- Exposure to finance, professional services, or corporate environments is a plus.
Skills
- Advanced Boolean search and sourcing techniques
- Proficiency in LinkedIn Recruiter, ATS, and CRM platforms
- Strong data management and reporting skills
- Excellent written and verbal communication in English
- Ability to analyze market trends and talent insights
- Strong organizational and documentation skills
- High proficiency in Microsoft Office / Google Workspace
Characteristics
- Highly proactive and self-driven with a strong sense of ownership
- Detail-oriented with a focus on accuracy and quality
- Curious mindset with a passion for research and continuous learning
- Adaptable and comfortable working in a fast-paced, evolving environment
- Strong interpersonal skills and ability to collaborate with global teams
- Results-oriented with a commitment to meeting deadlines and targets
- Professional, reliable, and highly accountable
Responsibilities
Candidate Sourcing & Research
- Identify and source top-tier candidates using advanced sourcing techniques, including LinkedIn Recruiter, job boards, and proprietary databases.
- Conduct in-depth market and talent research within the finance and professional services sectors.
- Build and maintain robust talent pipelines aligned with current and future hiring needs.
- Develop creative sourcing strategies to attract passive candidates.
Recruitment Administration & Pipeline Management
- Maintain and update candidate records in the Applicant Tracking System (ATS) with accuracy and consistency.
- Manage interview scheduling, candidate communications, and follow-ups across multiple stakeholders.
- Track candidate progress throughout the recruitment lifecycle and ensure timely updates.
- Support the preparation of candidate profiles, reports, and search documentation.
Technology & Data Management
- Utilize recruitment technologies, CRM systems, and automation tools to optimize sourcing efficiency.
- Generate and analyze recruitment metrics, pipeline reports, and sourcing performance data.
- Ensure data integrity and compliance with internal standards and best practices.
Collaboration & Stakeholder Support
- Partner closely with recruiters and executive search consultants to understand role requirements and sourcing strategies.
- Support recruitment campaigns and talent mapping initiatives across multiple industries, with a focus on finance.
- Contribute innovative ideas to enhance sourcing processes and improve recruitment outcomes.
Continuous Improvement & Innovation
- Stay current with emerging sourcing trends, recruitment technologies, and market insights.
- Identify opportunities to streamline processes and improve candidate engagement.
- Demonstrate an ownership mentality by proactively identifying challenges and delivering solutions.
