Philippine-based Executive Assistant to C-level suites (See requirements)

Please read carefully:

Who are we

Check us out on X, Facebook, and LinkedIn

We are Mindmaven, a 15-year old executive coaching firm headquartered in California (in that town with the beautiful bridge). We provide sophisticated coaching services and assistance to the Leaders of either top-tier venture capital firms or unicorn startups. As we are growing, we are continuously looking to hire Experienced Executive Assistants who have the ability to support business executives and add value to our services.

About the job:

We are looking for PH-based virtual executive assistants with a minimum of 1 year of experience working for US-based C-level personnel. Your employment will be under the executive's firm which will hire you directly, and Mindmaven will not be a party to your employment agreement with the client.

As part of our commitment to hiring only the best in the industry, our screening process consists of 5 stages, which may take up to 15 days max to complete, depending on your ability to complete certain requirements.

Note: This is for Talent Pooling and not for immediate placement.

The 5 stages are as follows:

• Grit Test
• Zoom Call: Initial Interview (up to 30 minutes)
• Trial Projects (2 parts) and online assessments.
• Zoom Call: In-depth Interview (up to 1 hour)
• Profile creation/Client Interview

Once offered the full-time position, we will require your 100% commitment, and having work commitments from other employers will not be allowed. Hours of work will be based on US timezones.

Key Responsibilities:

Meeting Management

• Create follow-up emails based on information provided by the meeting owner
• Record information collected from the meeting owner in a contact database
• Add or update a calendar item

Task and Time Management

• Record all tasks assigned and performed
• Keep accurate and detailed records of time spent on tasks

Management of Contact Database

• Enter new contact information
• Update existing contact information
• Log value activities performed by contact owner
• Track all Action items
• Invite new contacts to LinkedIn
• Accept LinkedIn invitations

Research management:

• Perform various internet-based research
• Perform prospect research

Writing:

• Create email drafts for the folks you work for
• Creation of text templates

Any other responsibilities that might arise while performing this job.

Salary:

The starting salary offered is USD8-10/hour. We aim to provide the best experience to both the EA and the Executive by ensuring that they are a perfect match. This is a great opportunity for people who are looking to grow with the company executives for the long term, and a great workplace for people who love people! A very good opportunity awaits upon hiring.

What are we looking for

IMPORTANT: Please apply only if:

• You have read this job post thoroughly.
• You are an expert in email, calendar, and task management.
• You are willing to go through the 5 stages of the screening process (with no hesitation).
• You are willing to write a CUSTOMIZED RESPONSE to this job post.
• You have a proven HISTORY of relevant work experience through your resume.
• You have a minimum of 1-year of experience working in the graveyard shift.

Unfortunately, we will choose not to respond if your cover letter does not provide context around the above-mentioned requirements.