Personal Assistant to Chief Executive Officer

Position: Personal Assistant

Department: Support / Admin

The Personal Assistant's strengths are on these fundamental aspects:

1. Executive Support and Management
2. Project Management and Execution
3. Innovative Thinking

Executive Support and Management:

• Manages and coordinates heavy, complex meeting schedule, including the management of calendars, related correspondence, meeting details, and logistics coordination;
• Completes a broad variety of administrative tasks that facilitate the executive's ability to effectively lead the organization, including: completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings; facilitate schedule and coordination for annual executive check-ups; and manages and coordinates errands including but not limited to: bank transactions (Manager's check, credit card payments, etc.), post-paid account transactions, booking of driver as necessary.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Project Management & Execution:

• Maintaining comprehensive and accurate corporate records, documents and reports.

Innovative Thinking:

• Contribute in planning and coordinating administrative procedures and systems and devising ways to streamline processes.

Key Skills and Requirements:

• Problem Solving, Persistence & Belief on the power of the Big Idea to create purposive work;
• Articulate to communicate clear thoughts and more importantly, directions;
• Strategic in its identification of problems, approaches or solutions;

Technical Experiences:

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
• Proficiency in Windows, including MS Word, EXCEL and PowerPoint;
• Ability to conduct research and present data in a succinct and well-written manner.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Knowledge of other languages is an asset;

Website: www.propelmanila.com