We are seeking an Executive Personal Assistant to support our client's Director of New Business Development!
Location: US Client (8:30am to 5:00pm EST (fixed hours) )
Work arrangement: Remote
Type: Contract, Full-time (40 hrs/week)
Start: 3 Aug 2026 (target start)
About the Role
We are looking for a highly organized, proactive, and detail-oriented Executive Personal Assistant who thrives in a fast-paced environment and enjoys being a trusted partner to a senior leader. You'll manage priorities, coordinate communication, support admin/data entry, and assist with special projects, while maintaining absolute confidentiality and professionalism.
Key Responsibilities
- Executive Support & Administration
- Manage confidential information with discretion and professionalism
- Screen and prioritize emails, calls, and correspondence
- Coordinate meetings with customers, suppliers, and partners
- Arrange domestic and international travel itineraries, logistics, and accommodations
- Project & Order Coordination
- Track project timelines, follow-ups, and business development initiatives
- Track pending orders and communications to keep everything on schedule
- Enter new sales orders and purchase orders accurately and efficiently
- Documentation & Systems
- Create, edit, and format documents, spreadsheets, and reports
- Conduct research and compile information for opportunities and special projects
- Maintain customer/prospect databases, digital filing systems, and records
- Events & Stakeholder Support
- Support trade show planning, scheduling, and follow-up activities
- Provide responsive support with a customer-service mindset
Skills & Experience
- 4+ years experience as an Executive Assistant / Personal Assistant / Administration Assistant (or similar)
- Excellent written and verbal English communication
- Strong organizational skills, time management, and ability to juggle priorities
- Advanced Microsoft Office skills, especially: Outlook
- Excel
- Word
- Professional, dependable, and confident working independently with minimal supervision
- Bachelor's degree highly preferred
- Highly Desirable
- Exposure to international trade / import-export / logistics / supply chain
- Ocean freight, shipping documentation, customs coordination experience
- Experience supporting a senior executive / business owner / director
- CRM and ERP systems experience
- Trade show / event coordination experience
- Experience in companies handling bulk food ingredients / agricultural commodities (nice to have)
Sounds like you Make sure to apply!
