PERMANENT_SAO_OSEC-DSWDB-SADOF-2-2016_NRLMB_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

SUPERVISING ADMINISTRATIVE OFFICER

Item Number

:

OSEC-DSWDB-SADOF-2-2016.

.Subject to the outcome of the pending case of the former incumbent

Compensation

:

SG 22 (Php 81,796.00)

Place of Assignment

:

National Resource and Logistics Management Bureau

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree relevant to the job

Training

:

Sixteen (16) hours of relevant training

Experience

:

Three (3) years of relevant experience

Eligibility

:

Career Service (Professional) / Second (2^nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree preferably in Engineering, Management, Business/Public Administration or any other related courses

Training

:

At least 40 hours of training on supervisory/management related to logistics and production on the management of warehouse, transport, facilities, donations, repacking of relief goods, quality and volunteers deployment.

Experience

:

At least five (5) years experience on supervisory / management related to logistics and production on the management of warehouse, transport, facilities, donations, repacking of relief goods, quality and volunteers deployment.

Eligibility

:

Career Service (Professional) / Second Level (2nd) Eligibility

Additional Requirements

:

.Above average knowledge on use of MS Office

.Great attention to details

.Above average knowledge in planning/organizing/accounting

.Above average knowledge on the management of warehouse /logistics/production/donation facilitation/ processing/monitoring / financial and quality control standard setting / institutionalization of volunteers assistance

.With excellent written and oral communications skills

.Able to work harmoniously, competently and effectively even under pressure

JOB DESCRIPTION

Under direction and with substantial latitude for the exercise of independent judgment, serves as Assistant Division Chief engaged in varied work ranging from routine to difficult and special work requiring training and moderate experiences or lower training but considerable experience and thorough knowledge pertaining to the logistics and production on the management of warehouse, transport, facilities, donations, repacking of relief goods, quality assurance, quality control and volunteers deployment.

Functions and Responsibilities:

1. Review, recommend and continually improve Standard Operation Procedures (SOPs), policies, guidelines, systems and processes pertaining to the logistics and production on the management of warehouse, transport, facilities, donations, repacking of relief goods, quality and volunteer's deployment

2. Review, recommend and implement mechanisms to ensure transparency and efficiency of procedures in the receipt, inventory, valuation, utilization and reporting of procured and donated items.

3. Monitor the receipt, warehousing, processing, production/packing/repacking and releasing of procured and donated goods.

4. Ensure set quality and quantity of target Family Food Packs (FFPs) are met at all times and proper reporting/documentation of produced and distributed FFPs, raw materials and wastages/damaged items.

5. Coordinate with concerned units to ensure the proper documentation, inventory, valuation, utilization and reporting of procured and donated goods of the Department.

6. Assist in the establishment of institutional partnership with other government agencies, non-government organizations, private entities, people's organizations for logistical support in the transport of FFPs to Field Offices (FOs), disaster affected areas, designated delivery sites consistent with the relief allocation plan and volunteer's assistance during disaster operations at LDRC, Pasay

7. Assist the Division Chief in exploring support from other government agencies and partners for logistics and production in the management of warehouse, transport, facilities, donations, production, quality and volunteer deployment.

8. Monitor the compliance of DSWD Disaster Resource Centers (DRCs) and Field Office (FO) on administrative concerns related to personnel, budget, capacity building and procurement

9. Analyze all reports and documentations pertaining to inventory and asset/fund/personnel/procurement management and recommend appropriate actions, policy improvement and submit recommendations necessary.

10. Review and monitor the implementation of the relief allocation plan submitted

11. Monitor the integration/consolidation of programs, activities and projects of the Division in the Work and Financial Plan which include targets, schedules and performance metrics.

12. Monitor and review outputs of subordinates against performance standards and provide inputs to the Division Chief in rating the performance of subordinates and in identifying performance gaps and proposed staff development interventions.

13. Resolve staff concerns and raise issues to the Division Chief when beyond authority.

14. Update the Division Chief on the status of deliverables/tasks regularly.

Job Outputs:

1. Enhanced policies, guidelines and procedures relative to their Division's function

2. Memorandum of Agreement with GOs, NGOs, POs, PAs, etc., during disaster and regular operations

3. Proposed Operations and Contingency Plan

4. Consolidated Operations Reports (quarterly, semester and annually) of NRLMB

5. Updates, Memoranda and other office communications and

6. Technical assistance to DRCs, FOs, LGUs, intermediaries and stakeholders

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 80% of the maximum total score or 48 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before June 4, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:
.

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.