PERMANENT_SAO_JJWC_JJWCB-SADOF-7-2020

Place of Assignment:

Juvenile Justice and Welfare Council - JJWC National Secretariat

Place of Examination
and Interview:

Juvenile Justice and Welfare Council

SUPERVISING ADMINISTRATIVE OFFICER

Item Number

:

JJWCB-SADOF-7-2020

Compensation

:

SG 22 (Php 81,796.00)

Place of Assignment

:

JJWC National Secretariat

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree relevant to the job

Training

:

Sixteen (16) hours of relevant training

Experience

:

Three (3) years of relevant experience

Eligibility

:

Career Service Professional/2nd level eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree on Accountancy, Financial Management, Business Admin, Law

Training

:

Sixteen (16) hours of training on budget management, govt accounting and procurement

Experience

:

Three (3) years of experience in management and supervision, with background in finance and administrative processes

JOB DESCRIPTION

The Supervising Administrative Officer shall assist the Chief Administrative Officer in the general administrative services pertaining to human resource management, records, property, other forms of support to operations, budgeting and accounting services.

Functions and Responsibilities:

1.1. Lead and coordinate the continuous improvement of administrative systems, work processes, and organizational procedures of the Division by identifying operational gaps, process inefficiencies, and opportunities for streamlining, innovation, and improved service delivery.

2.Assist the Chief Administrative Officer in ensuring the efficient and effective operation of all units under the Division and facilitate coordination among units to ensure timely delivery of outputs.

3.Align work outputs, processes, and activities with the Division's directions, priorities, and targets, and ensure compliance with applicable laws, policies, rules, regulations, and standards.

4.Review, develop, and recommend internal work processes, guidelines, standards, policies, and procedures applicable to the Division, consistent with the Quality Management System (QMS) and requirements of oversight agencies.

5.Lead the preparation and periodic updating of the Division Work and Financial Plan (WFP), Project Procurement Management Plan (PPMP), and other required planning and programming documents, in coordination with concerned units.

6.Supervise and monitor the implementation of Division programs, projects, activities, policies, and guidelines, identify implementation issues, and recommend appropriate corrective measures and solutions.

7.Monitor the status of major Division activities and deliverables and regularly provide updates and recommendations to the Division Chief to support timely management decisions.

8.Supervise preparation of budget and financial management functions and activities.

9.Review and evaluate periodic, accomplishment, monitoring, and special reports of the Division and ensure their accuracy, completeness, and timely submission.

10.Supervise and monitor the performance and outputs of personnel under the Division, ensuring that work assignments and deliverables are aligned with approved performance standards and targets.

11.Provide technical and administrative advice to the Division Chief on operational, organizational, and process-related concerns, and recommend appropriate courses of action.

12.Provide inputs to the division chief in rating the performance of subordinates, identifies performance gaps and proposes staff development needs.

13.Assist in the implementation of other programs and activities of the JJWC.

14.Perform other tasks and functions as may be assigned by CADOF, Deputy Executive Director and Executive Director.

Job Outputs:

1.Plans and reports required by oversight committees and other agencies

2.Financial and procurement plans and

3.Monitoring, evaluation and accomplishment reports

APPLY NOW

Qualified applicants should apply online at on or before October 18, 2026.

Application Requirements:

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Mr. Peter E. Escober, Supervising Administrative Officer, JJWC

2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark (CS Form No. 212, Revised 2025) with Work Experience Sheet (CS Form No. 212 Attachment-Work Experience Sheet) which may be downloaded at www.csc.gov.ph

3. Comprehensive Resume with Job Description and 2x2 ID picture

4. Photocopy of Certificate of Eligibility/Rating/License

5. Certificate of relevant training, learning and development intervention and seminars attended

6. Copy of duly signed Individual Performance Contract Rating (IPCR)/Summary of Rating of Performance Contract Assessment in the present position, if applicable

7. Photocopy of Transcript of Records.

Reminders:

. JJWC highly encourages all interested applicants to apply, including persons with disability, members of indigenous communities and those with diverse sexual orientation, gender identity and expression. Also, JJWC is adopting a Child Protection Policy which ensures zero-tolerance in all cases of child abuse and ensures zero-tolerance of Gender-Based violence. Pending criminal case/s against children may be a ground for disqualification for the candidate while those proven to have violated laws protecting children such as RA 7610 will automatically be disqualified for the position.

. Application with incomplete documents shall not be entertained and only shortlisted applicants will be notified.

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the JJWC and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the JJWC within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.