PERMANENT_SAO (BUDGET OFFICER IV)_OSEC-DSWDB-SADOF-23-2004_FS_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

SUPERVISING ADMINISTRATIVE OFFICER (BUDGET OFFICER IV)

Item Number

:

OSEC-DSWDB-SADOF-23-2004

Compensation

:

SG 22 (Php 81,796.00)

Place of Assignment

:

Financial Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree relevant to the job

Training

:

Sixteen (16) hours of relevant training

Experience

:

Three (3) years of relevant experience

Eligibility

:

Career Service (Professional)/Second (2^nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree in Business Administration/Accountancy/Management or any related fields

Training

:

Forty (40) hours training in management and supervision

Experience

:

Four (4) years in position/s involving management and supervision

Eligibility

:

RA 1080 Certified Public Accountant (CPA)

JOB DESCRIPTION

Provides strategic direction and technical supervision in the planning, organization, implementation, and evaluation of the Division's functions and operations. Formulates policies, plans, and work programs assigns, supervises, and reviews the activities of the Division and its staff in the areas of: (1) planning, coordination, and preparation of requirements for the Department's budget proposal (2) presentation and defense of budget proposals before various bodies, including the Executive Committee (EXECOM), Program Budget Steering Committee (PBSC), Department of Budget and Management (DBM), Regional Development Councils (RDCs), House of Representatives, Senate of the Philippines, and other oversight bodies (3) processing, review, and monitoring of financial claims, obligations, and disbursements for the Department's programs, projects, and activities (4) preparation and submission of statutory financial reports for oversight agencies and management reports to support policy formulation and decision-making (5) oversight of accounting operations, including the recording, reconciliation, and maintenance of financial transactions and accounts in accordance with government accounting and auditing rules and regulations and (6) management of cash planning, cash programming, fund utilization, liquidity monitoring, and disbursement controls to ensure the timely and efficient availability and release of funds for operational and program requirements.

Provides overall supervision and technical/professional expertise over the Budget, Accounting, and Cash Management functions of the Department, ensuring compliance with applicable laws, rules, regulations, and standards on public financial management, and performs such other related functions as may be assigned.

Functions and Responsibilities:

Assists the Division Chief in the overall management, supervision, and monitoring of the Division's operations and functions, particularly in the areas of budget preparation and execution, financial claims processing, accounting coordination, cash management, and financial reporting, to ensure efficient, compliant, and responsive delivery of financial management services in support of the Department's programs, projects, and activities.

In the performance of the foregoing, shall:

1. Assist in the supervision, coordination, and monitoring of the processing, evaluation, and timely action on financial claims, requests, obligations, and disbursement-related transactions of various programs, projects, and activities of the Department, ensuring completeness, validity, and compliance with applicable budgeting, accounting, auditing, and other government financial management rules and regulations

2. Review and evaluate financial requests, budgetary requirements, and related funding proposals submitted by Central Office Offices/Bureaus/Services/Units (OBSUs) and Regional Offices, and prepare the necessary recommendations, endorsements, and appropriate actions thereon

3. Assist in the planning, preparation, consolidation, and review of budget proposals, supporting schedules, and documentary requirements for submission to management and oversight agencies, ensuring alignment with departmental priorities, approved plans, and existing budgeting policies and guidelines

4. Assist in the preparation, organization and quality review of budget hearing materials, technical presentations, briefing notes, and other documentary requirements in support of budget hearings and deliberations before the Executive Committee (EXECOM), Program Budget Steering Committee (PBSC), Department of Budget and Management (DBM), Regional Development Councils (RDCs), House of Representatives, Senate of the Philippines, and other oversight or decision-making bodies.

5. Provide technical assistance in coordinating and collaborating with oversight agencies and other concerned offices on budgetary, financial, and fund management matters, including clarifications, compliance requirements, follow-through actions, and resolution of issues raised during budget preparation, execution, and reporting.

6. Act on and respond to queries, requests for clarification, and technical concerns from Regional Offices and Central Office OBSUs relating to budget utilization, financial claims, fund releases, accounting concerns, cash management matters, reporting requirements, and other financial service transactions.

7. Prepare, review, and/or finalize letters, endorsements, memoranda, advisories, position papers, justifications, and other official communications addressed to oversight agencies, Central Officer OBSUs, Regional Offices, and other stakeholders on matters pertaining to budget, financial claims, accounting coordination, fund releases, cash management, and compliance requirements.

8. Assist in ensuring compliance with statutory and administrative reporting requirements for all funds, including the reviews, consolidation, monitoring, and timely submission of required financial, budgetary, and management reports to oversight agencies and Department management.

9. Assist in the supervision and monitoring of accounting-related coordination and financial recording support functions, including the reconciliation of financial transactions, validation of supporting documents, monitoring of obligations and disbursements, and ensuring consistency between budget utilization, accounting records, and financial reporting requirements, in accordance with government accounting standards and COA rules

10. Assist in the oversight of cash management and fund utilization activities, including cash planning, monitoring of fund availability, coordination on cash programming and releases, and ensuring that financial requirements of programs and operations are supported by timely, efficient, and properly controlled fund disbursement mechanisms

11. Contribute to the maintenance of a responsive, efficient, and service-oriented Financial Service organizational structure, and assist in strengthening internal systems, work processes, coordination mechanisms, and operational controls to improve service delivery and institutional performance

12. Support employee empowerment, capability development, and motivation within the Division by assisting in coaching, mentoring, work guidance, performance monitoring, and fostering a culture of professionalism, accountability, collaboration, and continuous improvement among personnel

13. Serve as Officer-In-Charge (OIC) of the Budget Division in the absence of the Division Chief, and exercise delegated supervisory and administrative authority over the Division's operations, personnel, and work outputs, ensuring continuity of critical functions and timely resolution of operational concerns. May also be reassigned to other Divisions/Sections/Units when the need for augmentation arises.

14. Represent the Division and/or the Financial Service in meetings, seminars, workshops, technical conferences, consultations, and other official engagements, and provide inputs, recommendations, and follow-through actions on matters affecting the Division's mandates and responsibilities

15. Assist in the formulation, enhancement, and implementation of policies, guidelines, systems, and process improvements relating to budget administration, financial claims processing, accounting coordination, cash management, internal controls, and public financial management reforms and

16. Perform such other related duties and responsibilities as may be assigned by higher authorities in support of the mandates, priorities, and operational requirements of the Department.

Job Outputs:

1. Evaluated financial requests, budgetary requirements, and funding proposals with corresponding recommendations and actions

2. Reviewed and monitored processing of financial claims, obligations, and disbursement-related transactions

3. Consolidated and validated budget preparation requirements and supporting documents

4. Prepared/reviewed budget hearing materials, justifications, and presentation requirements

5. Prepared official letters, memoranda, endorsements, advisories, and other communications on budget and financial matters

6. Acted on queries and provided technical clarifications to Central Office OBSUs and Regional Offices

7. Prepared/reviewed statutory financial, budgetary, and management reports

8. Monitored compliance with reporting requirements and submission timelines for all funds

9. Reviewed budget, accounting and/or cash-related documentation and reconciliation support funds

10. Prepared/monitored cash planning, fund utilization, and fund availability reports

11. Recommended policies, guidelines, and process improvements on budget, accounting coordination, cash management and internal controls

12. Supervised, reviewed, and endorsed staff outputs and divisional deliverables

13. Provided technical guidance, coaching, and mentoring to personnel

14. Served as Officer-In-Charge in the absence of the Division Chief

15. Coordinated with oversight agencies and internal offices on budgetary and financial matters

16. Represented the Division/Financial Service in meetings, seminars, workshops, and technical consultations

17. Concept Papers and other KM documentations and narratives as directed.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 80% of the maximum total score or 48 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before April 16, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:
.