PERMANENT_OSEC-DSWDB-ADOF2-116-2026_HRMDS_DSWD CO

ADMINISTRATIVE OFFICER II (HUMAN RESOURCE MANAGEMENT OFFICER I)

Item Number

:

OSEC-DSWDB-ADOF2-116-2026

Compensation

:

SG 11 (PHP 31,705.00)

Place of Assignment

:

Human Resource Management and Development Service

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service (Professional)/Second Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's degree preferably in Industrial/Organizational Psychology, Human Resource Management or other related Social Sciences

Training

:

At least four (4) hours training related to administrative and technical functions

Experience

:

At least six (6) months experience related to administrative and technical functions

Eligibility

:

Career Service (Professional)/Second Level Eligibility

JOB DESCRIPTION

Under general supervision, provides secretarial and administrative support to the HRMDS Director which includes designation to various focalship and technical functions.

Functions and Responsibilities:

1. Executive Administrative & Secretarial Support

. Maintains, updates, and manages the HRMDS Director's daily Schedule and Calendar of Activities, ensuring seamless coordination of appointments, meetings, and official engagements.

. Receives, screens, and logs incoming communications, visitors, and meeting requests prior to submission to the Director.

. Organizes logistics for internal and external meetings, prepare working agendas, and record, transcribe, and distribute official minutes and action items.

2. Correspondence & Documentation

. Prepares, drafts, and formats official Memoranda, letters, end-user correspondences, and administrative issuances for the Director's review and signature.

. Establishes and maintains an organized physical and digital document tracking system to ensure confidential handling and timely routing of official files.

3. Project Development & Technical Assistance

. Assists in researching, drafting, and refining Project Proposals for key HR development programs, organizational interventions, and office initiatives under the Director's instruction.

. Serves as designated focal person for specific HR programs (e.g., employee welfare, training support, special committees, or compliance tracking) as assigned by the Director.

. Gathers data, conduct preliminary analysis, and compile background materials needed for policy reviews, special reports, and decision-making.

4. Process Monitoring & System Management

. Designs, implements, and maintains office Monitoring Tools/Technologies (such as status tracking dashboards, spreadsheet trackers, or automated logs) to track the progress of HRMDS projects, deliverables, and compliance timelines.

. Prepares periodic monitoring reports on unit accomplishment, target status, and pending tasks for the Director's review.

5. Stakeholder Coordination & Liaison

. Coordinates with division chiefs, unit heads, line agencies, and external entities to facilitate the timely execution of instructions from the HRMDS Director.

. Executes other secretarial, technical, and administrative tasks as assigned by the Director to support the unit's overall strategic objectives.

Job Outputs:

1. Project Proposals

2. Memoranda/letter/correspondences

3. Calendar of Activities

4. Monitoring Tools/Technologies

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

5%

Technical Exam

:

20%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 19 SEPTEMBER 2026 by accessing this link:

Application Requirements:

1. Duly accomplished, subscribed, and sworn/notarized 2026 Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet (WES). Forms may be downloaded at . Note: Fill out the PDS using Microsoft Excel only. Do use Google Sheets or any tool that alters the original format - this can change formatting in the original document. PDS with incomplete information shall be considered invalid.

2. Transcript of Records (TOR) for undergraduate degrees, graduate degrees, and academic certifications. Note: For degrees obtained in foreign countries, the TOR should be supported by a certification of equivalency from the Commission on Higher Education (CHED).

3. Training/Seminar Certificates

4. Certificate/s of Employment (COE) with duties and responsibilities or Service Record. Note: This is required for work experiences acquired outside the DSWD Central Office. Additionally, for Division Chief or supervisory positions, Special Orders or Certifications of Supervisory/Management Functions signed by the HRMO or any authorized representative shall be required.

5. Civil Service Eligibility

(i) For RA 1080 Eligible/Board Passers: copy of valid PRC ID, board rating, or certificate of registration or screenshot of verified eligibility from

(ii) For BAR Passers: copy of valid IBP ID or certificate of membership or screenshot of verified eligibility from

(iii) For CSE Passers and other special eligibilities: copy of CSC rating or certificate of eligibility or screenshot of verified eligibility from

6. Performance Rating in the last semestral/probationary rating period or its equivalent, as may be applicable.

(i) For applicants from the public sector outside the DSWD Central Office: If vying for promotion or transfer, a performance rating of at least Very Satisfactory in the last semestral/probationary rating period prior the date of assessment or screening is required.

(ii) For applicants from private sectors: In the absence of a performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through .

Reminders:

. In the event that you are invited to take the examination and panel interview, you will be required to submit your valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.